In India salary is usually paid on the last working day of a month – the payday. It is slightly different in countries where payrolls are processed every 2 weeks. For eg. in US most companies pay salary on every 2nd Friday / Thursday.
We can calculate the paydays / payroll periods in excel with simple date formulas:
Calculating last working day of a month – Payday for monthly payroll processing
Put in other words, last working day of a month is nothing but 1 working day before first day of next month. So last working day of Jan 2008 is one working day before first day of Feb 2008; 2/1/2008.
Here is how you can find out payday for all months in a given calendar year :
Assuming months are in column B, from B3 to B14, last working day of first month can be found by WORKDAY() formula: =WORKDAY(B4,-1). WORKDAY() excel formula calculates a future / past date by adding / subtracting any number of working days from it. Ex: =workday(today(),5) will return the date of 5th working day from today.
Calculating Payroll Dates for Biweekly Salaries – Typical US Payroll Calendar Dates
Calculating US Payroll dates is slightly complicated. First we have to find the first Monday of the year. This begins the first pay-period of 26 pay-periods in America. Then, each payday is exactly 12 days after the starting Monday.
Here is how we can find the first Monday of any given year: =if(weekday("1/1/2008")=2,"1/1/2008","1/1/2008"+9-weekday("1/1/2008")), we are using weekday() function to find the day of week on 1/1/2008 and then add required number of days to it to get the First Monday of the year.
Once the first Monday is calculated, then finding the payday dates for each pay period is simple. First payment date is 12 days away from the Monday and subsequent pay dates are 14 days apart.
More on date / time: 10 tips on using, formatting date / time in excel.
13 Responses to “Data Validation using an Unsorted column with Duplicate Entries as a Source List”
Pivot Table will involve manual intervention; hence I prefer to use the 'countif remove duplicate trick' along with 'text sorting formula trick; then using the offset with len to name the final range for validation.
if using the pivot table, set the sort to Ascending, so the list in the validation cell comes back alphabetically.
Hui: Brillant neat idea.
Vipul: I am intrigued by what you are saying. Please is it possible to show us how it can be done, because as u said Hui's method requires user intervention.
Thks to PHD and all
K
Table names dont work directly inside Data validation.
You will have to define a name and point it to the table name and then use the name inside validation
Eg MyClient : Refers to :=Table1[Client]
And then in the list validation say = MyClient
Kieranz,
Pls download the sample here http://cid-e98339d969073094.skydrive.live.com/self.aspx/.Public/data-validation-unsorted-list-example.xls
Off course there are many other ways of doing the same and integrating the formulae in multiple columns into one.
Pls refer to column FGHI in that file. Cell G4 is where my validation is.
Vipul:
Many thks, will study it latter.
Rgds
K
[...] to chandoo for the idea of getting unique list using Pivot tables. What we do is that create a pivot table [...]
@Vipul:
Thanks, that was awesome! 🙂
@Playercharlie Happy to hear that 🙂
Great contribution, Hui. Solved a problem of many years!
Thanks to you, A LOT
Hi Hui,
Greeting
hope you are doing well.
I'm interested to send you a private vba excel file which i need to show detail of pivot in new workbook instead of showing in same workbook as new sheet.
Please contact me on muhammed.ye@gmail.com
Best Regards