In India salary is usually paid on the last working day of a month – the payday. It is slightly different in countries where payrolls are processed every 2 weeks. For eg. in US most companies pay salary on every 2nd Friday / Thursday.
We can calculate the paydays / payroll periods in excel with simple date formulas:
Calculating last working day of a month – Payday for monthly payroll processing
Put in other words, last working day of a month is nothing but 1 working day before first day of next month. So last working day of Jan 2008 is one working day before first day of Feb 2008; 2/1/2008.
Here is how you can find out payday for all months in a given calendar year :
Assuming months are in column B, from B3 to B14, last working day of first month can be found by WORKDAY() formula: =WORKDAY(B4,-1). WORKDAY() excel formula calculates a future / past date by adding / subtracting any number of working days from it. Ex: =workday(today(),5) will return the date of 5th working day from today.
Calculating Payroll Dates for Biweekly Salaries – Typical US Payroll Calendar Dates
Calculating US Payroll dates is slightly complicated. First we have to find the first Monday of the year. This begins the first pay-period of 26 pay-periods in America. Then, each payday is exactly 12 days after the starting Monday.
Here is how we can find the first Monday of any given year: =if(weekday("1/1/2008")=2,"1/1/2008","1/1/2008"+9-weekday("1/1/2008")), we are using weekday() function to find the day of week on 1/1/2008 and then add required number of days to it to get the First Monday of the year.
Once the first Monday is calculated, then finding the payday dates for each pay period is simple. First payment date is 12 days away from the Monday and subsequent pay dates are 14 days apart.
More on date / time: 10 tips on using, formatting date / time in excel.
13 Responses to “Convert fractional Excel time to hours & minutes [Quick tip]”
Hi Purna..
Again a great tip.. Its a great way to convert Fractional Time..
By the way.. Excel has two great and rarely used formula..
=DOLLARFR(7.8,60) and =DOLLARDE(7.48,60)
basically US Account person uses those to convert some currency denomination.. and we can use it to convert Year(i.e 3.11 Year = 3 year 11 month) and Week(6.5 week = 6 week 5 days), in the same manner...
This doesn't work for me. When applying the custom format of [h]:mm to 7.8 I get 187:12
Any ideas why?
@Jason
7.8 in Excel talk means 7.8 days
=7.8*24
=187.2 Hrs
=187 Hrs 12 Mins
If you follow Chandoo's instructions you will see that he divides the 7.8 by 24 to get it to a fraction of a day
Simple, assuming the fractional time is in cell A1,
Use below steps to convert it to hours & minutes:
1. In the target cell, write =A1/24
2. Select the target cell and press CTRL+1 to format it (you can also right click and select format cells)
3. Select Custom from “Number” tab and enter the code [h]:mm
4. Done!
Hi, sorry to point this out but Column C Header is misspelt 'Hours Palyed'
good one
So how do I go the other way and get hours and minutes to fractional time?
If you have 7.5 in cell A1,
- Use int(A1) to get the hours.
- Use mod(A1,1)*60 to get minutes.
If you have 7:30 (formatted as time) in A1
- Use hours(a1) to get hours
- Use minutes(a1) to get minutes.
I had the same issue. You can solve it by changing the format as described above:
Right click cell > Format Cells > (In Number tab) > Custom > Then enter the code [h]:mm
([hh]:mm and [hhh]:mm are nice too if you want to show leading zeros)
Thanks guys, these are the tips I'm looking for.
...dividing the number of minutes elapsed by the percent change is my task - "int" is the key this time
It doesnt work for greater than 24 hours
It returns 1:30 for 25.5 hours. It should have returned 25:30
Ideally I would right function as
=QUOTIENT(A1,1)&":"&MOD(A1,1)*60
Sorry, replied to wrong comment....
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I had the same issue. You can solve it by changing the format as described above:
Right click cell > Format Cells > (In Number tab) > Custom > Then enter the code [h]:mm
([hh]:mm and [hhh]:mm are nice too if you want to show leading zeros)
Clever use of MOD here to extract the decimal part of a number. Divide a number containing a decimal by 1 and return the remainder. Humm. Very clever.
Thanks very much, extremely useful !