Last week in the Chandoo.org Forums, I was asked could I reproduce the chart below in Excel
Which I did.
This post will describe how to tackle this chart step by step.
You can follow along using some sample data: Download Sample File
Data
To produce this chart we are going to use an Excel Stacked Bar chart with two series of data
The first Series will be for the Colored Bars
The second series is for the Arrow and the gap to the left of the arrow
The data required is shown in the above table
The Arrow Value is an input and is the value the Arrow will point to
The data is the values for the colored bars
The Arrow is two calculations that setup the Arrow, the 58 is the offset from zero to the left side of the arrow
The 4 is the width of the arrow. That is the arrow will point to 60 = 58 + 4 /2
The Cumulative Data is required for the Legend
Chart
In Excel 2016
Select the range C3:G4 and goto Insert Chart
Select Bar, Stacked Bar
In Excel 2010
Select the range C3:G4 and goto Insert Chart
Select Bar, Stacked Bar
Now with the Chart selected goto the Chart Tools, Design Tab
Click on the Switch Row/Column Tab
Excel All Versions
You should now have a chart like:
Bar 1 is the data and Bar 2 will become the arrow
We don’t need the Charts Title, Legend, Grid Lines or Axis, so select each and press Delete
Next we will add an arrow
The Arrow will be placed as a Fill in the Upper Orange Bar
Select a Blank Cell eg: I3
Then goto the Insert, Shapes Menu and select an Isosceles Triangle
Fill the Arrow with what ever color you want and drag the Handle down so that the arrow points down
To insert the arrow, select the Arrow and press Copy (Ctrl+C)
Now select the Chart and click on the Upper Orange Bar, click on it again until it is the only Bar with Handles Showing, the press Paste (Ctrl+V)
Now select the Upper Blue Bar and set its fill and outline to None
Right Click on any Bar and select Format Data Series
Set the Series Overlap to 100% and set the Gap Width to 0%
Now click on the chart, just above the Blue Bar
When the Resize Handles appear, drag them to resize the chart so that the gap between the Top and Bottom Bars is none
We can now add the labels
Select the Orange Bar and then Select it again until it is the only Bar with Handles
Right Click on it and Add Data Label
Now click on the new Data Label and click on it again until the Handles change as shown below
Now in the Formula Bar enter =Chandoo.org!$C$5 and apply
Right click on the Data Label and select Format Data Labels
Set the Label Position to Inside Base
Now repeat for each of the other Bars
and Finally add a Label to the arrow linking it to cell C2. You have to manually drag the Label to above the arrow.
Conclusion
Now that you know how to make a Bar Chart with Indicator Arrow, it should take you less than a minute to copy the bar chart, convert it to a Column chart and reformat it to a Column Chart with arrow as shown below
I hope you enjoyed the above tutorial
41 Responses to “SQL Queries from Excel”
I use this method very often.
I always use =SUBSTITUTE (ColumnWithText,"'","''")
to be sure that potential apostrophe in text columns are doubled as required in SQL.
Awesome ! I don't use excel very often so the substitute thing is gold to me 🙂 thanks !
@Leonid.. that is a good technique to use substitute to clean up text apostrophes. thanks
Goal:
Generate update statement in excel where the columns that can be updated are dynamic
You want the columns which are not updated to keep the same value
(or not be overwritten with NULL values with the new generated statement)
the statement can be applied to multiple rows in excel for the same column headers
(This is why the '$' exist for the column headers that are being set)
A1 = First_Name
B1 = Last_Name
C1 = Middle_Name
="
UPDATE PERSONS "&CHAR(10)&
" SET 1 = 1 "&CHAR(10)&
IF(LEN(TRIM($A2))=0,"",", "&$A$1&" = '"&$A2&"'"&CHAR(10))&
IF(LEN(TRIM($B2))=0,"",", "&$B$1&" = '"&$B2&"'"&CHAR(10))&
IF(LEN(TRIM($C2))=0,"",", "&$C$1&" = '"&$C2&"'"&CHAR(10))&
" WHERE name = 'staticordynamicvalue' AND gender = 'staticordynamicvalue'
"
Output (if all columns are set):
UPDATE PERSONS SET 1 = 1,
First_Name = 'Joe',
Last_Name = 'ORien',
Middle_Name = 'Richard'
WHERE age = 28 AND gender = 'm'
Output (if only First _Name (A1) is set):
UPDATE PERSONS SET 1 = 1,
First_Name = 'Joe'
WHERE age = 28 AND gender = 'm'
Possibly my post above is confusing without the actual table to look at. I will do the same example with the table used here. Instead of an insert statement I will generate an update statement for the columns, Cust_Name, Phone & E-mail
where we can generate an update statement for any column individually or together. 🙂 I hope this can help.
=”
UPDATE table “&CHAR(10)&
” SET 1 = 1 “&CHAR(10)&
IF(LEN(TRIM($A2))=0,”",”,Cust_Name = ‘”&$B3&”‘”&CHAR(10))&
IF(LEN(TRIM($B2))=0,”",”, Phone = ‘”&$C3&”‘”&CHAR(10))&
IF(LEN(TRIM($C2))=0,”",”, E-mail = ‘”&$D3&”‘”&CHAR(10))&
” WHERE Cust_Name = ’Bill Gates'
”
Thanks, it has been very useful !
It saved me at least 30 minutes, and time is the most expensive thing in our world...
Hey Paul,
What if any of A2, B2, or C2 is a date field?
The formula above is taking date as string. Any solution?
Even I faced the same problem. If any of the above columns are date, it is taken as string. Any work around for this?
I've found the string concatenation method works well.
At the risk of sounding spammy I would mention that
if it's something your are doing regularly it might be worth investigating a tools
that make it easier, such as QueryCell, an excel add-in I've developed.
It gives you a right click menu option that will produce and then customize insert statements for the selected region of Excel data.
Cheers
Sam
Hi,
For inserting the excel data to your SQL table, you can create insert statements in excel file according to your columns.
then just execute the statements all at once, it will insert the required data to sql server table.
thanks,
How...?
I tried to generate t-sql insert queries from the above example
="insert into values('" &A2 &"','" & B2& "');"
but it generates on one record instead of all records from excel sheet.
I'm using Excel 2003 and the excel sheet contains 922 records.
Most data bases can generate DDL for any object but not a lot of them allow generation of INSERT statements for the table data.
The workaround is to make use of ETL Tools for transferring data across servers. However, there exists a need to generate INSERT statements from the tables for porting data.
Simplest example is when small or large amount of data needs to be taken out on a removable storage media and copied to a remote location, INSERT..VALUES statements come handy.
There is a number of scripts available to perform this data transformation task. The problem with those scripts that all of them database specific and they do not work with textiles
Advanced ETL processor can generate Insert scripts from any data source including text files
http://www.dbsoftlab.com/generating-insert-statements.html
Super Aiticle. Thanks for this post.
I used to deal with the same problem, until found this awsome and free tool.
http://www.xtrategics.com/shapp/String%20Handler.application
regards,
Hi ,
i need a sql query to update a DB in excel 2010..
i have the query(SQL) for insert in excel as ,
="insert into customers values('" &B3 &"','" & C3 & "','"&D3&"');"
similarly i need q sql query for update in excel
i want clear formulas only for insert,delete,update,select
Hi !
I would like to thank you so much ! This trick saves me a lot of time. Thank you so much. Really appreciate it !
-Ankit
You may like to take advantage of this unique tool 'Excel to Database'.
(free for 60 days)http://leansoftware.net The Excel-to-Database utility enables you to validate and transfer data from Microsoft Excel or text file to a database table or stored procedure process. Any text data can be pasted into the application, this may be from another Excel sheet or from text files such as CSV format. SQL Server, Access, MySQL, FoxPro .. Application features Some unique features of Excel to Database include: ?Easy to use color coded/traffic light data validation ?Data is validated as soon it is typed or pasted into Excel ?Upload Excel data to a table or stored procedure process ?Allow default values ?Mandatory/must have fields can be specified ?Allow user friendly column names ?Allow excel formula / calculated fields ?Multiple database type support: Microsoft SQL Server, Access, MySQL and others (to be tested) ?Supports Custom SQL scripts, with SQL/Excel merge fields ?Database validation checks ensure you comply with any rules defined within the database ?Multiple Task configuration ?For co-operative use, Tasks can be shared across a network ?Task configuration is password protected http://leansoftware.net
Its works fine for single record.
I want to update 1000 records in DB. Can you help me.
[...] [...]
Excel database tasks 2.3 (EDT)
you can now load directly from any source into Excel, validate and upload to most SQL database platforms including SQL Server with automatic transaction wrapping.
You can also use EDT as a multi-user application by easily designing your own Edit data tasks and deploying EDT on your users workstations.
Automatically creates UPDATE/INSERT statements based on the primary key. Default SQL can be modified as you require.
Makes the best use if Excel power - formatting, formula, validation, conditional formatting.. without creating any problematic spreadsheets!
Release details on the blog:
http://leansoftware.net/forum/en-us/blog.aspx
Thanks for the interest
Richard
Thanks for the valueable information, it really help me alot.
Thanks again.
As I do with a field of type date?
= "UPDATE SET business datetime =" & "'" & A2 & "' WHERE ID =" & B2 & ""
the date is not 03/10/2012 is 41246. Even putting quotes ...
Please show how to do it properly with dates as well as when those dates are empty. Thanks!
In a separate column make the date to Text using below formula
=TEXT(C2,"mm/dd/yyyy") Then Refer this text column in your update statement
Great post saved me a a load of time on a task i had to complete
thanks for sharing article... helpful!
Thanks 🙂
Hello,
Nice article.
I have also created one tool for create table script using excel http://devssolution.com/create-table-in-sql-using-excel/
Please check it.
Thanks & Regards,
Sandeep Bhadauriya
[…] Excel formula used – http://chandoo.org/wp/2008/09/22/sql-insert-update-statements-from-csv-files/ […]
If any one can help me out with following.
I want to know a SQL query of below excel formula:
=LOOKUP(0,-SEARCH(LEFT(F2,LEN($B$2:$B$100))+0,$B$2:$B$100),$A$2:$A$100)
Excel data is as below;
Name Codes
names1 992
names2 57
names3 856
names4 297
names5 63
if there is a number (29756789) then it should search in sql by taking the prefix of number (297) from (29756789) and return the name field (name4).
Codes can be of two digit or three.
Thanks
Here is a link to an Online automator to convert CSV files to SQL Insert Into statements:
CSV-to-SQL: http://csv-to-sql.herokuapp.com
http://stackoverflow.com/questions/1570387/how-to-insert-data-from-an-excel-sheet-into-a-database-table/37409790#37409790
="INSERT INTO table VALUES (" &A3 &",'" & B3 & "','"&C3&"','" & D3 & "','" & E3 & "'," & F3 & "," & G3 & "," & H3 & ",'" & I3 & "'," & J3 & ");"
B3 has date data that looks like 9/22/17 but with the formula above b3 is coming out as 43000?
how do i fix that?
I just want to insert the Excel records in Sql table without Visiting SQL.
basically i m just want to run a command in Excel Only.
Help Me..plz..?
Hi I have a question maybe you guys have an answer for me
="insert into customers values('" &B3 &"','" & C3 & "','"&D3&"');" where B3, C3, D3 refer to above table data.
the above technique works but is there a way to write it so it takes a range instead of individual columns. because I have an extremely wide table
="insert into customers values(B3:D3);" where B3, C3, D3 refer to above table data.
Awsome
Its Great Effort to help everyone who working with excel.
Thanks for the mini-tutorial on SQL from Excel. Didi it several years ago, but couldn't remember the syntax! All the dialogue was really helpful as well!
The formula above is taking date as string. Any solution?