fbpx

Quickly display unique items in an excel list using advanced filters

Share

Share on facebook
Facebook
Share on twitter
Twitter
Share on linkedin
LinkedIn

Imagine you have long list of data and you need to quickly identify which of the items are unique. You can use Advanced Filters to do this.

Just select the list of items you want to filter, go to menu > Data > Filter > Advanced filter. You will see a dialog box like this:

excel-advanced-filter-unique-items

Thats all, when you click ok you will see unique items of the selected list. Quick, aint it?

If you want to see all items, go to menu > Data > Filter > show all.

clear filters in excel how to

Share on facebook
Facebook
Share on twitter
Twitter
Share on linkedin
LinkedIn

Share this tip with your colleagues

Excel and Power BI tips - Chandoo.org Newsletter

Get FREE Excel + Power BI Tips

Simple, fun and useful emails, once per week.

Learn & be awesome.

Welcome to Chandoo.org

Thank you so much for visiting. My aim is to make you awesome in Excel & Power BI. I do this by sharing videos, tips, examples and downloads on this website. There are more than 1,000 pages with all things Excel, Power BI, Dashboards & VBA here. Go ahead and spend few minutes to be AWESOME.

Read my storyFREE Excel tips book

Chandoo is an awesome teacher
5/5

– Jason

Excel formula list - 100+ examples and howto guide for you

From simple to complex, there is a formula for every occasion. Check out the list now.

Calendars, invoices, trackers and much more. All free, fun and fantastic.

Still on fence about Power BI? In this getting started guide, learn what is Power BI, how to get it and how to create your first report from scratch.

12 Responses to “Quickly display unique items in an excel list using advanced filters”

  1. Dulan says:

    Until I switched to Excel 2007, I used an alternate approach - pivot tables. It's probably not as easy as this method, but it achieves the same thing.

    Select the data, create a pivot table and then put the field you want the uniques as the rows - same result, but results in an additional worksheet.

  2. Chandoo says:

    @Dulan: thanks for sharing this idea with our readers, I have used Pivot tables to quickly extract unique items, items with more than certain number of entries etc, when I was processing huge amounts of sales data for monthly reports. Its very fast and easy.

    Welcome to PHD, hope you liked my little site.. 🙂

  3. Dulan says:

    Welcome to PHD, hope you liked my little site..

    Good job with the site - lots of interesting tips and tricks!

  4. Dulan says:

    uh... sorry about that - my html attempt didn't quite work out...

  5. ??? says:

    Well

    Even when i moved to Office 2007 i was little confused about new shape - Maybe still, but i must admit, with time, when user get used to it, its much more time saving.

    Regards.

  6. JTS says:

    I use the Advanced filtering and ask for Unique values but it fails multiple times to eliminate one of the two "1"s in the data set of 36 numbers. WHY? "Remove Duplicates" does it flawlessly. What's wrong? I've reentered the data so it's not a lower-case L masquarading as a number 1. It's not a formula.

  7. [...] tables to get unique items in excel > Getting unique items using data filter and formulas > Use advanced data filters to find unique items > Eliminate Duplicate Entries in a List using Formulas > Get Unique items using Excel 2007 [...]

  8. RAB says:

    I think Excel is looking for a "header". Add a column title and include that in the range being filtered.

  9. [...] Quickly display unique items in an excel list using advanced filters (Pointy haired Dilbert) [...]

  10. AShwini says:

    Advanced filter with formula

  11. Uchechi says:

    You will always remain an Admirable Excel Guru of all time haven been in the field such a long time. As the saying goes, experience is the best teacher. You have the experience and that made you the best, and yet humble teacher.

    Yes, the way you respond to other methods proposed by some like you is also adding to the experience we your students gets from you website.

    Thanks

Leave a Reply