Last week in the Chandoo.org Forums a user asked a question
“How do I convert a Roman Numeral to a Number eg: MMMCCCLVII to 3357”
User Xlstime presented the solution of:
=MATCH(A2,INDEX(ROMAN(ROW(INDIRECT(“1:3999”))),0),0)
Today we are going to look at how and why that simple formula works
As always at Formula Forensics you can follow along using a sample file: Download Sample File
Solution
Excel has a Roman function wherein =Roman(3357, 0) will return MMMCCCLVII
I knew there was no such reverse Roman function prior to Excel 2013 and so my initial thought was to look at a VBA Solution.
See notes on the Arabic Excel function at the end of the post.
However Xlstime presented =MATCH(A2,INDEX(ROMAN(ROW(INDIRECT(“1:3999”))),0),0)
How does this work?
lets start by pulling it apart from the inside out
=MATCH(A2,INDEX(ROMAN(ROW(INDIRECT(“1:3999”))),0),0)
The Indirect Function simply takes its inputs and converts them to a Range, in this case 1:3999.
We will study why 3999 later
=MATCH(A2,INDEX(ROMAN(ROW(INDIRECT(“1:3999”))),0),0)
The next function working out is Row()
Excel will convert the function ROW(INDIRECT(“1:3999”)) to an array of Row Numbers
={1;2;3;4;5;6;7;8;9;10;11; …. 3995;3996;3997;3998;3999}
You can see this if you goto cell D7 in the Sample File, press F2 and then F9
I limited the numbers to 300 as Excel cannot display more than 8,192 digits
Stepping out one more function:
=MATCH(A2,INDEX(ROMAN(ROW(INDIRECT(“1:3999”))),0),0)
The Roman() function converts its inputs into Roman Numbers
eg: Roman(58) will return LVIII
But as we are feeding it an array of numbers from 1 to 3999 Excel handles all these and converts them to an Array of Roman Numbers
Goto D9 in the sample file =ROMAN(ROW(INDIRECT(“1:300”))) press F2 and then F9
Excel returns an array of roman numbers
={“I”;”II”;”III”;”IV”;”V”;”VI”;”VII”;”VIII”; … “CCXCVI”;”CCXCVII”;”CCXCVIII”;”CCXCIX”;”CCC”}
We have limited the example to 300 as Excel cannot display more than 8,192 characters when processing a Function using F9.
Stepping out one more function
=MATCH(A2,INDEX(ROMAN(ROW(INDIRECT(“1:3999”))),0),0)
The Excel Index() function is taking the Array of Roman Numerals and Converting it into a single Column array
This isn’t technically needed but it simplifies the solution
If you goto cell D11 in the sample file =INDEX(ROMAN(ROW(INDIRECT(“1:3999”))),0) press F2 and then F9
Excel returns an array of roman numbers
={“I”;”II”;”III”;”IV”;”V”;”VI”;”VII”;”VIII”; … “CCXCVI”;”CCXCVII”;”CCXCVIII”;”CCXCIX”;”CCC”}
This is exactly the same as the previous output from the Roman() function above, Except that it is now a Single Vertical Array. This is important for the next function.
Stepping out one more function
=MATCH(A2,INDEX(ROMAN(ROW(INDIRECT(“1:3999”))),0),0)
We can see here that the Array of Roman Numerals is now being fed into a Match() function.
Match uses the Syntax =Match(Lookup value, Lookup Array, Match Type)
Match returns the position of the Lookup value within the array
So in our example
The Lookup value is A2 or our Roman Numeral MMMCCCLVII
The Lookup Array is an array of Roman Numerals from 1 to 3999
={“I”;”II”;”III”;”IV”;”V”;”VI”;”VII”;”VIII”; … “MMMCMXCV”; “MMMCMXCVI”; “MMMCMXCVII”; “MMMCMXCVIII”; “MMMCMXCIX”}
and the Match Type is 0 or an exact Match
So the Match function will lookup the value MMMCCCLVII in the array and find it in position number 3357, which happens to correspond to the Number of the Roman Numeral and Return 3357 as the result.
Why are we limited to 3999 numbers.
The Excel Roman() function is limited to numbers up to 3999
Why 3999?
Because in Roman Numerals there is no Letter for 5,000 and 4,000 would be shown as M before the Letter for 5,000.
Why did we need the Index() function?
If you goto D17 in the sample file you will see the formula:
=MATCH(A2,ROMAN(ROW(INDIRECT(“1:3999”))),0)
It is the same formula as above but without the Index() function
You will see that it is returning a #VALUE! error
If you edit the formula with F2 and then press F9 to process the function you will see it now shows 3357
What s happening here?
Pressing F9 is the same as Array Entering the Function
so if you edit the function pressing F2 and now Array Enter the function by pressing Ctrl+Shift+Enter, excel now returns 3357
The Index() function puts a wrapper around the array for processing by the Match() function and so Array Entering is avoided.
Most array formulas that require Ctrl+Shift+Enter can be rewritten incorporating an INDEX wrapper and will not require the Ctrl+Shift+Enter confirmation.
The Excel Arabic Function
In 2013, Microsoft introduced the Arabic function to Excel
To use simply use =Arabic(A2) or =Arabic(“MMMCCCLVII”)
You can read about the Syntax of the function in the Excel Help.
Download
You can download a copy of the above file and follow along, Download Sample File.
A Challenge
Can you solve the problem another way ?
Post your solutions in the comments below.
Other Posts in this Series
The Formula Forensics Series contains a wealth of useful solutions and information specifically about how Normal Formula and specifically Array Formula work.
You can learn more about how to pull Excel Formulas apart in the following posts: http://chandoo.org/wp/formula-forensics-homepage/
If you have a formula and you want to understand how it works contact Hui and it may be featured in future posts.




















8 Responses to “Top 5 keyboard shortcuts for Excel Charts”
As far as I remember (checked, again, 2 minutes ago) in my "Excel 2013" in order to select various chart elements I need to use the Arrow keys and not the TAB key.
Practically, the TAB key does nothing (within a Chart).
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Michael (Micky) Avidan
Thanks for pointing this out. This is how I remember it too, but when I was recording the video yesterday, only TAB key worked. MS must have changed the keys in Excel 2016. I have edited the post to include both keys.
The key navigation on charts is different in 2016.
TAB cycles through a layer of objects (SHIFT+TAB cycles backwards)
ENTER move down a layer
ESC moves up a layer
So on a column chart with title/legend/data labels if you select the plotarea the TAB will go through Title > Legend > Plotarea.
ENTER at plotarea will then select Vertical axis. Tab will take you through
Horizontal axis > gridlines > Series > Horizontal Axis.
ENTER with series selected will then allow you to TAB through individual data points and data labels.
If you ENTER on datalabels you can TAB through each data label.
ALT + F1 : to create default chart
ALT+E S T = CTRL + ALT + V, T : I find that easier to remember
I second what Michael already said about TAB and arrow keys. I can't help but think if this is related to the "," or ";" as separator. I prefer to use the chart tools - layout- drop down box, anyway.
Got to be F11 for instant charting. Highlight your data , hit F11 and voila! ?
Ctrl+1 is the most important chart shortcut. In fact, it works for any Excel object: whatever is selected, Ctrl+1 opens the task pane or dialog to format that object.
Somewhere along the line, maybe when Excel 2016 came out, the arrow keys stopped working to cycle through the elements of a chart. But what works is holding Ctrl while clicking the arrow keys. I haven't gotten used to the Tab and other keys, but as long as Ctrl+Arrow works, I'm good.
And F4 used to be so helpful when formatting a lot of charts. But since Excel 2007 came out, it has been mostly useless. It used to remember a whole set of changes at once, so I get that the newer modeless dialogs make that impractical. But now it only seems to work with formatting of lines and borders, and maybe fills. I find myself writing a lot of VBA one-liners in the Immediate Window to handle these tedious formatting tasks.
after clicking on a chart, is there a shortcut key to copy it?
Thank you for the Alt E S T - tip. This is more than a time saver. Because of dynamic charts or de-activated external references to data when you make the charts, you often have empty charts that are otherwise impossible to format. So this shortcut helps adressing that. I will work with it more and see if there remain some obstacles.