This is the story of Vijay Agarwal, who received MVP Award from Microsoft on 1st of April.
Some of you know that I am a recipient Microsoft MVP award. It is an award Microsoft gives to software community leaders & contributors. Often people ask me, “Chandoo, how do I become an MVP?”. So today I want to tell you how you can become an MVP.
Around first week of April, I got an email from Vijay,
Hi Chandoo,
My self Vijay Agarwal from Delhi and I am a big fan of your site/articles. With blessing of God and inspiration from legends like you, I am pleased to inform you that yesterday evening I have been awarded Most Valuable Professional (MVP) award by Microsoft for my contributions in Excel.
This is the link of Microsoft site where it has been updated.
I congratulated him immediately. It is always a pleasure to see people succeed and get recognition for their efforts. I also asked him if he can share his MVP journey to inspire all of us at Chandoo.org. Vijay being an awesome guy, wrote and send it promptly. So here we go.
My ‘MVP’ Journey
1st April 2014, the day, which I would never forget in my life as Microsoft has awarded me Most Valuable Profession Award (MVP) for my Excel skills which undoubtedly is the ‘Nobel Prize’ in Microsoft community.
Can a person ever think of such a feat…,
- who spent his childhood in a very small town of Haryana (a state in India)
- who completed his graduation in Hindi medium only
- who never heard or saw a computer before his graduation
- who touched a computer only after completing his CA in 1993
Really really it’s a long story, how and when I fall in love with Excel even I don’t remember. I believe it was 1998. Being a Chartered Accountant and good in mathematics/logic I found myself spending more and more time on it and within few months, I was the ‘Excel master’ in my company. I never had any type of training on any of MS product, whatever I learn that was just by reading Excel help (its too good, that is written by experts, never ignore it), doing and doing and helping others. In the mean time, I moved to ERP/SAP line and also got lot of proficiency there, but, yes Excel was always with me. Till 2009, I used to get people coming to me for Excel queries, and used to got calls from my colleagues of previous companies.
I was not much involved on any type of forums on internet till 2009, then I became one of the members on http://answers.microsoft.com/en-us/office in 2010 and started to see people answering very tough/complicated questions. There are people who are more experienced and legends on these forums and moreover very good in Macros, me not a technical person, I hardly used macros, but being good in logic I started to answer questions even which people thought is possible through macros only, by building logic and providing non-macro solutions. It was not frequent, but my response also got “marked as answer”, and it was in 2012 last quarter that I was tagged as Star Contributor, after that I just got addicted to solve more and more questions, and the result is in front of you.
I don’t prefer Macro/array solutions much and always try to find some simple Non macro/non Array solutions which I believe users like.
I remember one quote of Steve Jobs here.
“Simple can be harder than complex: You have to work hard to get your thinking clean to make it simple. But it’s worth it in the end because once you get there, you can move mountains.”
While answering questions I try to make things simple and follow these rules.
- Will my solution meet the requirement of user
- Can it be more simplified/compact and made better
- Is there any alternate solution for this
- Is it user friendly
- Would it be better to provide Screen shots/File Link
- To the point/brief
- And then I try to follow all above rules while answering questions
I believe one should have passion/belief for a subject and then he will automatically find the time/ways for it. MVP is not the destination; I do it because I love it. It gives lot of satisfaction when one get compliments for your responses. There is no short cut to hard work. Do what you love and love what you do so that you don’t feel bored/burdened.
Beside Excel I am fond of yoga, give motivational speeches and travel.
I am thankful to God for giving me such a beautiful life.
Wish you all the best and feel free to get in touch with me thru my MVP page or Microsoft Answers page.
Thank you very much Chandoo for giving me an opportunity to write on your blog.
I learnt and learning a lot from Chandoo.org
keep it up, God bless you.
Thank you Vijay
Thanks Vijay for sharing your story and inspiring us. I agree with you that as long as we make our life about learning & sharing, it will be challenging and beautiful. Thanks for taking time to write for us. Many congratulations once again on the much deserved MVP award. Wishing you many more years as MVP.
If you enjoy Vijay’s story, please say thanks to him or congratulate him.
More on MVP Award
- Chandoo becomes MVP
- Hui becomes MVP
- Microsoft MVP Award website
- Chandoo.org Forum (to share your knowledge or ask a question)
30 Responses to “Rescue oddly shaped data – Battle between Formulas, VBA and Power Query”
Nice use of Power Query! Power Query is simply awesome! But somehow a lot of people are punishing themselves by not using it (not learning it).
An imperfect 4th approach for consideration... no codes at all...
Select myrange.
Go to Special --> Blank
Delete Cell --> Shift cell left
90% done... now we just need to move the data of 2nd column to the bottom of 1st column
Of course... Power Query is the best.
Cheers,
There is another way but it involves multiple steps:
Copy the values in column E, move the cursor to F5, Paste Special with Skip Blanks, OK
Copy the values in column D, move the cursor to F8, Paste Special with Skip Blanks, OK
And so on.
This works perfectly, albeit a little clumsily apart from the values in B17 and C16, which can be moved with simple copy and paste
Power Query Forever! I do not know how I survived for so long without knowing and using this tool, I can not recommend it to my colleagues, but by the way they prefer to suffer to learn.
My congratulations here from Brazil.
I rolled my eyes when I saw that data
Using decimal places is a nice trick to order data, thanks for that
And tweaking the first formula a bit, you can use OFFSET instead of INDIRECT
=OFFSET($A$1, MIN(IF(myrange, ROW(myrange)), ROWS(A$1:A1))-1, RIGHT(TEXT(MIN(IF(myrange, ROW(myrange) + COLUMN(myrange)*0.00001), ROWS(A$1:A1)), ".00000"), 5)-1)
Tried the above formula with the downloaded oddly shaped data file and I could not get it to work. I get #value without ctrl+shift+enter, and #ref with ctrl+shift+enter.
Sorry, it was SMALL, not MIN.
Add with CTRL+SHIFT+ENTER.
Thank you for your formula. Like the indirect formula I tested this one in older versions of EXCEL and it worked without ALTERATION in EXCEL 95. Very impressive.
Too complicated
Use =Sum to summarize all the sells to the left and Bobs Your Uncle
@Bertie... I am afraid that won't work when you have more than one value in a row.
I tested this formula in versions of Excel all the way back to Excel 95
=IF(ISERROR(INDIRECT("R"&SUBSTITUTE(TEXT(SMALL(IF(MyRange"",ROW(MyRange)+COLUMN(MyRange)*0.00001),ROWS(A$1:A9)),"00000.00000"),".","C"),FALSE)),"",(INDIRECT("R"&SUBSTITUTE(TEXT(SMALL(IF(MyRange"",ROW(MyRange)+COLUMN(MyRange)*0.00001),ROWS(A$1:A9)),"00000.00000"),".","C"),FALSE)))
So there are multiple ways of cleaning up messy data by formulas.
Wow.. Excel 95. Who knew people still use that. But as you have shown, Excel has all these beautiful and powerful functions for 23 years. It has data sciency stuff before DS was even a thing.
I had a problem with pasting the formula in the original post.
Formula should be: =IF(ISERROR(INDIRECT("R"&SUBSTITUTE(TEXT(SMALL(IF(myrange"",ROW(myrange)+COLUMN(myrange)*0.00001),ROWS(A$1:A1)),"00000.00000"),".","C"),FALSE)),"",(INDIRECT("R"&SUBSTITUTE(TEXT(SMALL(IF(myrange"",ROW(myrange)+COLUMN(myrange)*0.00001),ROWS(A$1:A1)),"00000.00000"),".","C"),FALSE)))
EXCEL even in a 16 bit version, is a very robust and capable program.
I don't like the VBA code. If you have a blank row in MyRange, the last entry in the range is doubled up in the paste.here range.
Not really. The macro is writing one cell at a time from paste.here. You have to clean the range before, which I was too lazy to write. But a line like Range(range("paste.here"), range("paste.here").end(xldown)).clearcontents should do the trick.
Adding Range(range("paste.here"), range("paste.here").end(xldown)).clearcontents fixed the problem.
for step split column by delimiter i am not getting option of split into rows or columns. Can you help me in this
Thanks Chandoo for promoting Power Query.
To simplify further, you can "Unpivot Columns" instead of right click on the newly created column and split it by comma in to rows in step 3 of Power Query.
i used
=LOOKUP(10000,B5:F5)
and got the answers. I just plagiarized this formula somewhere and use it, maybe you can explain why it works.
Regards
@Johan... I am not sure if the formula works correctly. When I tested it with the sample data in this post, it showed #N/As in two cells. Essentially, it will only give first value in each row. So if a row has multiple values, then subsequent values are missed. LOOKUP() function goes thru a list and finds the first value that is less than or equal to the input - in this case 10000 in B5:F5.
I have the need to convert pdf's to excel on occasion and they often come out a mess like this. I have used:
Cell G2 =COUNT(myrange)
Cell G3 =IFERROR(IF(G2-1<1,"",G2-1),"") copied down to G100
Cell H2 =IFERROR(LARGE(myrange,G2),"") copied down to H100
Waouw...
=IFERROR(INDIRECT("R" & SUBSTITUTE(TEXT(SMALL(IF(myrange "", ROW(myrange) + COLUMN(myrange)*0.00001),
ROWS(A$1:A1)), "00000.00000"), ".", "C"), FALSE), "")
but CTRL Shift Enter with {} before and after 🙂 😀
Here's a way with pivot table
https://www.bookkempt.com/2018/02/aligning-non-contiguous-data.html
This is brilliant. Bookmarked 🙂
Another possibility.
This assumes that you have a row index 'k' to use in the SMALL function and a column index 'h' to identify the columns of 'myRange'.
If you define 'coord' to refer to
=k+h/10 [assuming h<10]
then it will be possible to recover values later based upon location within 'myRange'. The formula 'nb' that identifies non-blanks by coordinates is given by
= SMALL( IF(myRange"", coord), k )
Finally, to unpick the pieces
= INDEX( myRange, INT(nb), 10*MOD(nb, 1) )
Whilst I am here and making trouble the PQ solution is also a tad over-complicated. All that is needed is to unpivot the entire table and remove the Attribute column.
The advanced editor would show
let
Source = Excel.CurrentWorkbook(){[Name="myRange"]}[Content],
#"Unpivoted Columns" = Table.UnpivotOtherColumns(Source, {}, "Attribute", "Value"),
#"Removed Columns" = Table.RemoveColumns(#"Unpivoted Columns",{"Attribute"})
in
#"Removed Columns"
1.fill the blank cells with 0
2.the requested column value=sum of those mess number column
but this can be used in only one column has value
Chandoo
And if we use the formula SEARCH (100000000, B5: F5)
JC
Another approach with Power Query, it will still work if the number of columns changed:
let
Source = Excel.CurrentWorkbook(){[Name="myrange"]}[Content],
#"Added Custom" = Table.AddColumn(Source, "List", each Record.ToList(_)),
#"Removed Other Columns" = Table.SelectColumns(#"Added Custom",{"List"}),
#"Expanded LIst" = Table.ExpandListColumn(#"Removed Other Columns", "List"),
#"Filtered Rows" = Table.SelectRows(#"Expanded LIst", each ([List] null))
in
#"Filtered Rows"
Cool idea to use Record.ToList as added column. Thanks for sharing this.
Nowadays, you can just use TOCOL on Excel 2024, MS 365, and Web Excel. It has a parameter to ignore blanks/errors/both.