Here is a cool count-down timer application made in VBA to remind you about our VBAClasses registration closing time!
I know it is blindingly awesome. So I will give you a few seconds before reading further.
….
Back already? Great.
I was thinking of ways to tell you that you have got less than 3 days to join our VBA Class. Then it struck me, why not make an Excel workbook to tell you how much time you have got? So I did just that.
Here is a video demo of how the VBA application works (watch on YouTube):
Download the VBA Classes Count-down Timer Workbook:
Click here to download the workbook. Please enable macros to see it.
PS: You must drag and drop this file in to Excel 2007 or above to see it.
How does the Count-down Timer Work?
First, I must tell you about its limitations:
- This workbook assumes that your computer is located at the hotspot (or city) you have chosen.
- The current time is fetched from your computer’s local time using NOW() formula.
Now, the basic construction of this workbook can be broken down to 3 parts:
- Hotspot / City Selection
- Countdown Timer
- Formatting
Hotspot / City Selection:
- I took an outline map of world and put it in an empty sheet. On top of this I have added 9 hotspots by drawing nine circles.
- I have named these hotspots spot1, spot2…,spot9
- As you can guess, each of these spots correspond to one time zone, from PST to Australian Time.
- I have assigned macros to each of them. The macros would just modify a cell named valSpot with the name of the spot on which I clicked.
- Based on the clicked spot, I fetched the corresponding closing time from a table like this:
- Then, I calculated the time left by subtracting current time from closing time.
- A similar logic is used for City selection.
Countdown timer:
- I have inserted a check box and linked it to a cell named showTimer
- I have also assigned a macro startTimer to the checkbox.
- The startTimer macro would call a different macro named – countDownTime()
- In this, I wrote a while loop that would check if the showTimer is true and ask Excel to update the currentTime once every second
- The code can be examined from the downloaded file.
Formatting:
I am leaving this to your imagination.
Bottom line: Join our VBA Classes
Of course, the whole point of this is very simple.
If you want to learn VBA, then please join our VBA classes. We will be closing registrations in 3 more days. After that we will be busy for next few months teaching VBA to those of you who joined us.
Click here to join our VBA Classes.
PS: When you join our VBA Class, you get to learn how this timer app is constructed in a detailed 40 minute lesson. That is just one of the many lessons in our class. So, join us already.
27 Responses to “9 Box grid for talent mapping – HR for Excel – Template & Explanation”
Great stuff! I can understand how to add a slicer to the pivot table, but how do you implement the departmental selector on the 'Filter' formula scheme?
Just saw this on your Youtube channel, and it’s areat idea...!
An easy way to overcome the "ugliness" of pivot tables and get it to look nice (in the format of the Output sheet), would be to simply build a sheet with the nice map at the top, a pivot underneath it and a slicer next to formatted map and then reference each of the 9 cells in the formatted map to the “related” cell in the Pivot.
Keep up the good work!
/Claus
Thanks Claus. That is a great idea 🙂
Hi Chandoo,
This is great! Curious how to make additional columns operate the same as the Department column (ex. have a "manager column") that would allow you to sort a 9 box by manager, area, or team in addition to department?
Feel free to email me if needed! mfry01@minnetronixmedical.com
Happy New Year
Madison Fry
I am curious about the smae thing. I would like to populate the 9 box with other views as well by adding additional columns. IE., I would like to add location, region, etc. Thank you.
This is great, thank you!
How can i see the whole data set of all the teams in the output table. Need a formula that will pick up all the employees
Hello,
Love the template. Thank you. Question - the drop down to pick a department on the Output tab does not seem to work on the downloadable template. Am I doing something incorrectly?
Thank you!
Hi Heather... Thank you. I am using Excel 365 to make the calculations. If you are using an older version of Excel, then the drop-down filter won't work.
Hi
I was able to follow your 9 box grid and modified based my needs. However, you tutorial did not show how to you create the filter for the "Pick a department. Can you kindly share how to create that filter that updated the grid. Thank you.
I am working on this project but I am struggling with the data validation for the department. I copy the worksheets data entry and output as the managers want to see different tabs for each managers.
I updated the source reference for each tab but It does not update the grid based on the new source. The list was updated but it does not populate the grid based on the performance and potential listed.
In addition the hyperlink Update Data and View Talent Map no longer works. Can you please help me.
I keep getting this error message in the pivot table:
This formula is invalid or incomplete: 'The expression is not valid or appears to be incomplete. Please review and correct the expression.
The following syntax error occurred during parsing: Invalid token, Line 1, Offset 14, ‘.
Hi, I used your 9-box excel template with excel 365. First off, thank you so very much. It is incredibly helpful!! My only question is that the boxes aren't big enough for all of the employees (specifically the middle which we call 'Core Employee'). Is there a way to make the boxes larger? Even though it is in excel, I am not able to increase row height (like I normally do in a speadsheet). Any ideas? Thanks again, Jody
Hi Chandoo,
Thanks for the great content. Re. 9 box grid, pls advise how do I increase the size of the box to accommodate more names?
Hi Chandoo,
I figured it out. Excel 365 has the format row height on the ribbon. Thank you
Merci Chandoo pour le modèle proposé,
j'ai une question et un souhait est il possible de développer davantage ce modèle en insérant la photo de chaque employé.
Hi Chandoo!
Great tutorial and tool, thank you! Your tutorial didn't include how to create additional filters on the "Output" tab. Could you please share how you did it?
Can this be done exactly in google sheets?
Hi Chandoo,
Thanks for the video it was really helpful. Is there any way to multi select the dropdown to display multiple or all departments rather than just one at once?
Hello Prish
I have Microsoft 365 and I am struggling to make the boxes larger/unable to increase row height; any idea how you made this work? Specifically in the Output tab where the map is?
Many thanks
Hello Jody, I have Microsoft 365 and I am struggling to make the boxes larger/unable to increase row height; any idea how you made this work? Specifically in the Output tab where the map is? Many thanks
Is there a way to change the 9 box wording descriptions, i.e. Work Horses, to our own internal langauge?
You can edit the file. The descriptions are textboxes.
Hi Chandoo, this is awesome and has worked perfectly. Due to a big organisation the 9 box grid on the output file is too small. I tried adjusting using the row/width ribbon under the format ribbon however it doesn't seem to work. Is there an easier way to adjust this?
Thanks!
When I drag the formula, it doesn't work, and the order I use with the data changes. In the beginning, the order is it is " candidates," " potential," and " performance," but when it goes to another column, it is " Potential," Performance," and "Candidates."Can you help me? Thank you very much, sending love from vietnam
Hi- I am working on the 9 grid project and I am trying to expand the box since I have over 100 names on a few of the columns. How do I do that?
Hi, Thank you this is great stuff and really useful.
As well as department as demonstrated on your clip, how can I display all candidates on the grid at once?
Many thanks in advance