New to Excel 2007, unless JP corrects me, is the Picture Selection Pane.
This is a neat little tool which allows quick sorting and editing of the visibility of pictures and other objects on a worksheet. Those other objects includes Charts, Shapes, Word Art, Text Boxes, Pictures and other embedded objects.
Earlier this week on the Chandoo.org/Forums, Ankit asked a question about un-hiding pictures that seemed to disappear from his worksheet.
I responded with a little bit of VBA code which he was able to use to make all his pictures visible.
Sub unhide_pics()
Set DrwObj = ActiveSheet.DrawingObjects
For Each Pict In DrwObj
Pict.Visible = True 'change to False to hide
Next
End SubI later realized that had Ankir been using Excel 2007/10 he could have solved his problem without the need for any code.
How ?
Use the Selection Pane.
Goto a page with an object, hidden or not
Goto the Page Layout, Selection Pane tab.
What Can I Do ?
In the selection pane window you will see a list of objects that are on your worksheet. The list shows visible and non-visible (Hidden) objects.
Visibility
Each Object has a small picture beside it showing either an Eye (Visible) or a Window (see through), this indicates the visible status.
Click on an eye to hide an object,
Click on a blank pane to unhide the object
Depth Order
The location of the objects in the list also shows the position in the Depth Field of the objects. That is Objects at the top of the list are in front of those objects below it in the list.
You can move objects up or down using the re-order buttons which moves objects closer to the front or rear of other objects.
Show All/Hide All
Click on the Show All/Hide All buttons to do exactly that.
Rename Objects
Click on the name of the object and type a new name
Advanced Use
Hold Ctrl and Click on several objects in the selection pane to add them to your selection
The selected objects are highlighted in the selection pane
Right click on the objects to Group/Ungroup them
Grouped Objects are shown in the selection Pane as a group
The group can be hidden/shown or individual members of the group can be hidden/shown
Uses:
Cleanup Web Copy/Paste
If you have ever selected a large amount of text from a web site and pasted it into Excel, you will have inevitably collected several graphical objects along the way, some visible and some hidden
Use the selection Pane to select them all at once and press delete
Change Company Logos
You may have a report which you generate for differing companies
Install all the logos and Hide/Show as required.
Look for Missing Links
I have seen Excel workbooks where people have an external link and they cannot find it.
Links can be attached to Drawing Objects etc and these may be hidden.
The Selection Pane is a quick way to search for those objects without code
27 Responses to “9 Box grid for talent mapping – HR for Excel – Template & Explanation”
Great stuff! I can understand how to add a slicer to the pivot table, but how do you implement the departmental selector on the 'Filter' formula scheme?
Just saw this on your Youtube channel, and it’s areat idea...!
An easy way to overcome the "ugliness" of pivot tables and get it to look nice (in the format of the Output sheet), would be to simply build a sheet with the nice map at the top, a pivot underneath it and a slicer next to formatted map and then reference each of the 9 cells in the formatted map to the “related” cell in the Pivot.
Keep up the good work!
/Claus
Thanks Claus. That is a great idea 🙂
Hi Chandoo,
This is great! Curious how to make additional columns operate the same as the Department column (ex. have a "manager column") that would allow you to sort a 9 box by manager, area, or team in addition to department?
Feel free to email me if needed! mfry01@minnetronixmedical.com
Happy New Year
Madison Fry
I am curious about the smae thing. I would like to populate the 9 box with other views as well by adding additional columns. IE., I would like to add location, region, etc. Thank you.
This is great, thank you!
How can i see the whole data set of all the teams in the output table. Need a formula that will pick up all the employees
Hello,
Love the template. Thank you. Question - the drop down to pick a department on the Output tab does not seem to work on the downloadable template. Am I doing something incorrectly?
Thank you!
Hi Heather... Thank you. I am using Excel 365 to make the calculations. If you are using an older version of Excel, then the drop-down filter won't work.
Hi
I was able to follow your 9 box grid and modified based my needs. However, you tutorial did not show how to you create the filter for the "Pick a department. Can you kindly share how to create that filter that updated the grid. Thank you.
I am working on this project but I am struggling with the data validation for the department. I copy the worksheets data entry and output as the managers want to see different tabs for each managers.
I updated the source reference for each tab but It does not update the grid based on the new source. The list was updated but it does not populate the grid based on the performance and potential listed.
In addition the hyperlink Update Data and View Talent Map no longer works. Can you please help me.
I keep getting this error message in the pivot table:
This formula is invalid or incomplete: 'The expression is not valid or appears to be incomplete. Please review and correct the expression.
The following syntax error occurred during parsing: Invalid token, Line 1, Offset 14, ‘.
Hi, I used your 9-box excel template with excel 365. First off, thank you so very much. It is incredibly helpful!! My only question is that the boxes aren't big enough for all of the employees (specifically the middle which we call 'Core Employee'). Is there a way to make the boxes larger? Even though it is in excel, I am not able to increase row height (like I normally do in a speadsheet). Any ideas? Thanks again, Jody
Hi Chandoo,
Thanks for the great content. Re. 9 box grid, pls advise how do I increase the size of the box to accommodate more names?
Hi Chandoo,
I figured it out. Excel 365 has the format row height on the ribbon. Thank you
Merci Chandoo pour le modèle proposé,
j'ai une question et un souhait est il possible de développer davantage ce modèle en insérant la photo de chaque employé.
Hi Chandoo!
Great tutorial and tool, thank you! Your tutorial didn't include how to create additional filters on the "Output" tab. Could you please share how you did it?
Can this be done exactly in google sheets?
Hi Chandoo,
Thanks for the video it was really helpful. Is there any way to multi select the dropdown to display multiple or all departments rather than just one at once?
Hello Prish
I have Microsoft 365 and I am struggling to make the boxes larger/unable to increase row height; any idea how you made this work? Specifically in the Output tab where the map is?
Many thanks
Hello Jody, I have Microsoft 365 and I am struggling to make the boxes larger/unable to increase row height; any idea how you made this work? Specifically in the Output tab where the map is? Many thanks
Is there a way to change the 9 box wording descriptions, i.e. Work Horses, to our own internal langauge?
You can edit the file. The descriptions are textboxes.
Hi Chandoo, this is awesome and has worked perfectly. Due to a big organisation the 9 box grid on the output file is too small. I tried adjusting using the row/width ribbon under the format ribbon however it doesn't seem to work. Is there an easier way to adjust this?
Thanks!
When I drag the formula, it doesn't work, and the order I use with the data changes. In the beginning, the order is it is " candidates," " potential," and " performance," but when it goes to another column, it is " Potential," Performance," and "Candidates."Can you help me? Thank you very much, sending love from vietnam
Hi- I am working on the 9 grid project and I am trying to expand the box since I have over 100 names on a few of the columns. How do I do that?
Hi, Thank you this is great stuff and really useful.
As well as department as demonstrated on your clip, how can I display all candidates on the grid at once?
Many thanks in advance