Let us start the week with a simple formula (well, to be fair, let us start the week with a strong cup of coffee, then this formula).
Often when we have large data sets, we apply data filters to select and display only information we want to see.
Some of you know that whenever we apply filters on a dataset, we can look at status bar area to find out if any filter is applied on the current worksheet. It looks like this when filters are applied:
But, what if you need a way to show “filtering” status thru formulas?
Well, you can do that very easily by using two simple formulas called as COUNTA() and SUBTOTAL().
Here is how it works:
And the formula is, (assuming we want to test the range B4:B3000)
=IF(COUNTA(B4:B3000)>SUBTOTAL(3,B4:B3000), "list filtered ["&SUBTOTAL(3,B4:B3000)&" items]","Not filtered")
How does the formula work?
- We are asking excel to findout how many values are there in the range B4:B3000 using COUNTA() formula.
- Then we are asking excel to tell how many values are there after filter in the same range using SUBTOTAL() formula [introduction to excel SUBTOTAL formula].
- Now, if the first value is more than second, we knew that the list is filtered. So we are showing a message like,
- “List Filtered [x items]”.
What would you use this type of formula for?
I have used this type of formula in charts, dashboards where I need to tell whether source data is filtered or complete. What about you? Where would you use this type of formula?
6 Responses to “A quick personal update”
Thank you for the personal update. It was quite encouraging and a breath of fresh air in my Inbox. Take care and stay safe.
David
Doctors advise:
Virus obstructs lungs with thick mucus that solidifies.
Consume lot hot liquids like tea, soup, and sip of hot liquid every 20 min
Gargle w antiseptic of lemon, vinegar, & hot water daily
It attaches to hair/clothes detergent kills it, when come from st go straight shower
Hang dirty clothes in sunlight/cold overnight or wash immediately.
Wash metal surfaces as it can live on them 9 days
Do not touch hand rails
Do not smoke
Wash hands foaming 20 sec every 20 min
Eat fruit/veg and up zinc levels.
Animals do not spread it
Avoid common flu
Avoid eat/drink cold things
If feel sore throat do above immediate as virus is there 3-4 days before descends into lungs
Would love help with my database mgt in excel.
Thanks for being thoughtful of us.
BTW How do you track your expenses/income in excel? Can you share the worksheet please.
Stay safe you and your family, best wishes.
Thanks for the update and happy to know that you and family are doing good. A 21 day lockdown has now been announced in India (I live around Kolkata) so it's uncertain times ahead. I check up on your wonderful articles often and will do so even more regularly now. Stay safe and God bless.
Hi from Argentina, I follow you for a lot of years now. We here are in a quarantine for 2 or 3 weeks, because the pandemia.
Excel is also my passion and I came here looking for a Num2Words formula, but in spanish. If anyone have it, please let me know.
Best regards.
Pablo Molina
La Rioja - Argentina
I'm glad to have your personal update. I'm from India & following you for so many years. Cheers to have any further personal update.