This post is a testament that readers of this blog are way cooler and enterprising than I am. Justin, who I must say, has some really amazing excel skills, contacted me in April with a VBA Script he made that can draw two circle Venn diagrams in excel. He wrote,
I regularly need to show the intersection between different populations (venn diagrams) and have struggled to find anything useful in XL2000 or XL2003
Most examples are static pictures of circles created in a graphics program to which users add labels – hardly ideal
While still a WIP – I’ve come up with a simple 2 circle venn tool.
It uses drawing objects [msoShapeOval] (nice to get the transparency)
I saw the script and was really impressed by the way it worked. I wrote back to him asking if it is ok to share this with the readers on PHD. And he said OK. Ever since I have been wanting to share this wonderful little tool with all of you.
Without further ado…
Venn Diagrams in Excel
1. First download the Venn diagrams in excel zip file from here [xls version here].
2. Now when you try to open the file, you must enable macros (in excel 2007, you may want to set the security to low and then reopen the file)
3. Click on the big button you see in the first sheet and specify the venn diagram details (how many in each circle, what is the intersection amount)
4. Click the “Draw Venn” button and you have a sparkling venn diagram ready
Once again, I really appreciate Justin for putting together such a nice tool and sharing it will all of us. Thank you 🙂
PS: If you like this, do say thank you to Justin in comments. I am sure he can take pretty much any amount of appreciation.
11 Responses to “Fix Incorrect Percentages with this Paste-Special Trick”
I've just taught yesterday to a colleague of mine how to convert amounts in local currency into another by pasting special the ROE.
great thing to know !!!
Chandoo - this is such a great trick and helps save time. If you don't use this shortcut, you have to take can create a formula where =(ref cell /100), copy that all the way down, covert it to a percentage and then copy/paste values to the original column. This does it all much faster. Nice job!
I was just asking peers yesterday if anyone know if an easy way to do this, I've been editing each cell and adding a % manually vs setting the cell to Percentage for months and just finally reached my wits end. What perfect timing! Thanks, great tip!
If it's just appearance you care about, another alternative is to use this custom number format:
0"%"
By adding the percent sign in quotes, it gets treated as text and won't do what you warned about here: "You can not just format the cells to % format either, excel shows 23 as 2300% then."
Dear Jon S. You are the reason I love the internet. 3 year old comments making my life easier.
Thank you.
Here is a quicker protocol.
Enter 10000% into the extra cell, copy this cell, select the range you need to convert to percentages, and use paste special > divide. Since the Paste > All option is selected, it not only divides by 10000% (i.e. 100), it also applies the % format to the cells being pasted on.
@Martin: That is another very good use of Divide / Multiply operations.
@Tony, @Jody: Thank you 🙂
@Jon S: Good one...
@Jon... now why didnt I think of that.. Excellent
Thank You so much. it is really helped me.
Big help...Thanks
Thanks. That really saved me a lot of time!
Is Show Formulas is turned on in the Formula Ribbon, it will stay in decimal form until that is turned off. Drove me batty for an hour until I just figured it out.