This is a guest post by Vijay, our in-house VBA Expert.
There are times when we are entering dates into several columns and would like to select a date from a popup calendar instead of manually typing.
Today, lets understand how we can set up a pop-up calendar in Excel so that your users can easily input dates by right clicking on a cell and inserting a date.
Keep in mind:
1. This code is only supported on the 32-Bit versions of Excel.
2. You need to have admin rights to be able to install the ActiveX Control
First, take a look at pop-up calendar
Here is a short demo of how our pop-up calendar behaves.
What we need to do this
1. Design user form that contains our calendar.
2. Create a Data Table
3. Put some VBA code to get this done
Design user form that contains our calendar.
First let’s design the user form, so start up Excel and bring up the Visual Basic editor and add an user form in the project.
We would need the Microsoft Date and Time Picker control for this project, so please ensure that you have the required file available on your system. If it is not available you may download the MSCOMCT2.OCX from this link.
http://activex.microsoft.com/controls/vb6/mscomct2.cab
Installing this file is pretty simple, you need to extract the contents form the CAB file and then copy this into your System32 folder and then register using the REGSVR32 utility.
If you are using Windows 7 or above you would need to copy this file into the SysWOW64 folder and then register.
For Windows 7 and above, please make sure you are running the Command Prompt (Admin) to be able to successfully register the ActiveX control.
Windows 7: Click on Start, All Programs, Accessories, Command Prompt (right click and choose Run as Administrator
Windows 8: Windows Key + X, then choose Command Prompt (Admin)
Okay, let’s get back to designing the user form.
Insert a new Userfrom on the VBA project and then click on Addition Controls on the Tools menu.
Once the Additional controls dialog box is on the screen, locate the above highlighted entry and then select the same by clicking the box on the left. Now click Ok to close this dialog box.
Now place one Monthview control on the userform and one Command button.
Below are the properties that we need to change for the Commandbutton
• Caption = “Close”
• Cancel = True
• Name = cmdClose
Place this command button anywhere you like on the userfrom, we will place the Monthview on top of this to avoid show this to the user.
Since we have specified the Cancel = True for the commandbutton, the click event can be triggered by pressing the Escape key to handle the code that we will write for the Close button.
Now place the Monthview control as show in the picture below
We are done designing the Userform, now we need to write the code to handle the events.
Below is the code
Close Button
Private Sub cmdClose_Click()
Unload Me
End Sub
Userfrom
Private Sub UserForm_Initialize()
'matching the date in the calendar with the date of the active cell
'if there is a date,
If IsDate(ActiveCell.Value) Then
Me.MonthView1.Value = ActiveCell.Value
Else
Me.MonthView1.Value = Now
End If
End Sub
Private Sub MonthView1_DateClick(ByVal DateClicked As Date)
On Error Resume Next
Dim cell As Object
For Each cell In Selection.Cells
cell.Value = DateClicked
Next cell
Unload Me
End Sub
What the above code does?
1. The close button code will simply unload the userform and take it off the screen.
2. The userform initialize event code will check if the current cell on which we are right clicking the mouse contains any date, if there is a date then it will set the date on the calendar as the one on the cell, otherwise it will show today’s date.
3. The dateclick event of the Monthview control occurs when we click on any date, this code is responsible for populating the cell with the date we have selected. If there are multiple cells selected the code will populate all of them with the date selected.
Adding the context menu option
Now comes the interesting part of adding the context menu option, one thing I would like to specify here as the name suggests “Context menu” these options change depending on what and where we are right clicking the mouse. You will see a different context menu when you right click on a cell, table, shape etc. as shown in the example below
Since every object has a different type of context menu associated we need to make site we are adding our option to the right place.
I would recommend reading this article to know more about the types of commandbars available and how to use them. http://msdn.microsoft.com/en-us/library/office/aa141001(v=office.10).aspx
Also this link provides a list of available names http://www.mrexcel.com/forum/excel-questions/525939-visual-basic-applications-list-available-commandbars-excel-2010-a.html
We wanted to add the right click context option to a data table which is called as “List Range Popup”.
Create a Data Table
Type the heading in Cells
B2 = ID
C2 = Start Date
D2 = End Date
E2 = Name
Now click on cell B2, and press CTRL + T shortcut from the keyboard. Make sure to select the option My Table has headers and then click Ok.
We would need the add the below code to the Open event of our workbook so that this option is available to us every time we need to work here.
Private Sub Workbook_Open()
On Error Resume Next
Dim NewControl As CommandBarControl
Application.OnKey "+^{C}", "Module1.OpenCalendar"
Application.CommandBars("List Range Popup").Controls("Insert Date").Delete
Set NewControl = Application.CommandBars("List Range Popup").Controls.Add(Before:=1)
With NewControl
.Caption = "Insert Date"
.OnAction = "Module1.OpenCalendar"
.BeginGroup = True
End With
End Sub
We have also assigned a shortcut key of CTRL + SHIFT + C to this, for those who love to work more using the keyboard.
The above code will add the “Insert Date” context menu option to our data table(s) in the active workbook whenever we open this file.
Next is cleanup
We need to make sure that the context menu we have added is also removed when the file is close, the below code will do that for us.
Private Sub Workbook_BeforeClose(Cancel As Boolean)
On Error Resume Next
Application.OnKey "+^{C}"
Application.CommandBars("List Range Popup").Controls("Insert Date").Delete
End Sub
Note: I have seen the project code left over in the VBA project explorer even after we have close this file, and did some research on the same. The common reason for this is having some COM addins installed. Please share if you also run into this issue and if you were able to find any other reasons or ways to eliminate this issue.
Download Demo File
Click here to download the demo file & use it to understand this technique.
What about you? Do you use them often? Please share your experiences, techniques & ideas using comments.
If you are new to VBA, Excel macros, go thru these links to learn more.
Join our VBA Classes
If you want to learn how to develop applications like these and more, please consider joining our VBA Classes. It is a step-by-step program designed to teach you all concepts of VBA so that you can automate & simplify your work.
Click here to learn more about VBA Classes & join us.
About Vijay
Vijay (many of you know him from VBA Classes), joined chandoo.org full-time this February. He will be writing more often on using VBA, data analysis on our blog. Also, Vijay will be helping us with consulting & training programs. You can email Vijay at sharma.vijay1 @ gmail.com. If you like this post, say thanks to Vijay.
84 Responses to “Beam Me Up Scotty – Excel Hyperlinks”
I've just started using the formula version "=HYPERLINK("S:\Reserving\Management Judgment comments\check for MJ comments TOS 006 "&TEXT(month,"mmmm yyy")&".xls","MJ Comments")" and making it dynamic as some of the files that I use have a new name each month, or even each day.
I have an Excel file called "Important Stuff'. Rather than use post it notes, I put information I need into this file. I create hyperlinks to the files I most reference; especially when I have many different versions. I then add comments in the cells next to the hyperlinks to tell me what the differences are. I rarely have to search as everything is right there in the one file.
Great article! I'm bookmarking this for reference. Thanks for putting 'all you need to know about hyperlinks' in one place.
Hyperlinks are great but "Hyperlinks for navigating a spreadsheet are lost if saved as a "pdf". Even if you are utilizing Adobe Writer 8.0.0"
Great info! I never thought of using hyperlinks in Excel. Mostly used them in Word, email and especially in Powerpoint.
One cool thing I do is combine the hpyerlink function with a custom function I had help in building. I have a list of contractors from our Accounting Software (Quickbooks). We keep scanned copies of the 1099s in one folder. We can then download the data, which includes the vendors TaxPayer ID. The formula then checks for the file. If it exists, it provides a link to open it. If it doesn't it says so.
Here is the custom function code:
>>>>>>>>>>>>>>>>>>>>>>>>>
Public Function MyFileExists(MyFilePath As String) As Boolean
Dim objFSO As Object
Set objFSO = CreateObject("Scripting.FileSystemObject")
MyFileExists = objFSO.FileExists(MyFilePath)
Set objFSO = Nothing
End Function
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
Bobby
BobbyBluford.com
This is aewsome. I have been using hyperlink since a long time. I like this option as this helps me create my Dashboard like a webpage. Thanks for sharing this, I got more insight of this option. 🙂
Bobby: Fantastic idea! What's amazing is as soon as I started reading 'scanned copies' in your post I was thinking 'hey that would be cool if you could just link to the files if and only if they exist'. Then you described how you do exactly that!
Nice one.
I use hyperlinks to jump from one location in a tab to another. When I add rows, the hyperlink destination location does not reflect the rows I just inserted. Does anyone know a way around this?
@All
If you like playing pranks on you co-workers or friends here is a simple Excel Hyperlink prank.
.
Open a workbook, probably not an overly important one, and select a page then either Use Ctrl A twice or select all the cells by clicking in the area to the upper left of A1.
Right click any cell and insert a Hyperlink, doesn't matter what its to, Another page, a Web Site or Send an Email
close the file
.
When anybody opens the file and clicks anywhere on the page it will execute the Hyperlink, even on a blank cell, where the Hyperlink isn't shown
This works particularly well on Blank worksheets
.
To remove right click anywhere on the page and Remove Hyperlinks
I have been wrestling hyperlinks to PDF files for over a year now, I can insert hyperlinks fine, and they look beautiful, but when click on them it comes up with "Cannot Open the Specified File". Does anyone know if this is because PDFs are unsupported by Excel or can other people get hyperlinks to PDFs working OK.
My application is a register of approved capital expenditure projects and the link is to a PDF scan of the signed approved document.
Did you add ".pdf" when you created the link?
I know this is an old comment, but we had the same problem too and the solution takes a little digging.
1. Open Adobe Reader X
2. Pick "Preferences" from the "Edit" menu
3. Pick the "General" category on the left.
4. Uncheck the "Enable Protected Mode at startup" box at the bottom.
5. Close Adobe Reader and retry opening the PDF file from Excel and it should work now.
Abobe Reader XI has a similar problem with a different error message. The settings in Reader XI seem to be Edit > Preferences > Security (Enhanced). At first I tried unchecking "Enable Protected Mode at startup" as this was the fix in Acrobat X. This did not work for me the first time. Then I tried unchecking "Enable Enhanced Security" and it started working. Then to test it, I re-checked both boxes... and it still works. I am not sure if other settings changed along the way, so I can't confirm the resolution other than "try this and see if it works!"
@JJ
What version of Excel are you using ?
and
What PDF Reader are you using ?
I assume you are using the Link to an Existing File or Web Page dialog?
Because that has worked as described for years without error
I am using excel 2007
The PDF reader I am using is Adobe Reader X.
So nothing really unusual.
I am using the Insert Ribbon, then the Hyperlink Icon.
I just had anohter play with it - it seems to work OK if the PDF file is on my C drive, but as soon as the PDF file is on a network drive it comes up with the error.
[...] Introduction to Excel Hyperlinks [...]
Dear Bobby i think your solution is very near to my requriment but can please explain in layman terms . I have a set of files in a folder let say a,b,c,d,e and i have a range of column in excel a1,b1,c1,d1,e1 .So if i click cell a1 file "a" should open. For range of 5 cells we can hyperlink each cell but if i have 100s of cells and files How can i apply hyperlink to all of them at once please explain
I'm using excel 2010 & adobe reader 10 - getting the same error "Cannot Open the Specified File” when linking to a file on a networked drive. File opens fine if it's on my PC.
Hope this helps.
Say in cell Z1, I have the URL: http://www.microsoft.com
And, I have a rectangle shape near A1... and I want it to have a hyperlink... and the URL for the hyperlink should be the URL in cell Z1.
So, when someone clicking the Rect will be taken to http://www.microsoft.com
When the URL is changed in cell Z1 to say http://www.yahoo.com
Now, when clicking the Rect should take him to the new URL.
How to achieve this? Thanks.
I am using Excel 2007. I have a spreadsheet with hyperlinks that were created using formulas, such as =HYPERLINK( Link Location, Name).
The hyperlinks work fine while I am in Excel, so I know they are active. However, when I use Acrobat 10 Pro to pdf the spreadsheet (and select the option to "Add Links") the Web links are no longer active.
I imagine it's because Acrobat cannot handle the "behind the scenes" commands such as a formula, and then just uses the visible text in that particular cell.
Has anyone found a work-a-round for this problem?
The problem is that the hyperlinks in Excel are nothing more than cell references. However the cell disappear when saving as .pdf.
In Powerpoint, the slide references can convert to pdf and continue to work.
[...] Hyperlinks: for accessing other parts of the workbook & data [...]
I have a single page dashboard created, where I would like each of the graphs to serve as a hyperlink to the actual data that creates the graph. The problem I'm running into is the URL for the hyperlink can be very long, depending on the data used to create the graph. Does anyone know how to get around the 255 characters limit Excel has on URLs? I used =Hyperlink(A1)&Hyperlink(A2) without Excel returning an error, but when I click on the link, it doesn't do anything. Any help would be greatly appreciated.
Brad,
I realize this comment is about 4 1/2 years old and you probably won't see this. But for anyone else who reads this, what about a URL shortening service like bitly, tinyurl, etc.?
I need to use hyperlink in excel to brows a web page according to each row
of a table that it's data comes from a external source such a sql connection.
but the text I have genarated from sql query "=hyperlink("Http://somthing.com","WebPage")"
appearing just like above text if i edit i in sheet for example adding some space after of before text and accepting changes then link become a real link
any kelp!
I would be appreciate
The simplest way to add web page links is:
1. In your browser, copy the url
2. Paste the url into a cell
3. Press F2
Done!
Hi Gents
i don't have not much knowledge about hyper link.Could please any
one can explain how hyper link has been working.
@Mohanraj
A hyperlink is like a shortcut
By selecti8ng the hyper link it takes you somewhere else
Hyperlinks can:
Take you some place else, like another sheet or workbook or open other file, they don't even have to be an Excel file
Hyperlinks can be placed in cells, ranges or objects in Worksheets like Charts or Rectangles etc, all of which trigger the hyper link when you click them
The post should tell you the rest of the story on how to use them
Hi I am trying to insert an activex control from Developer tab and add hyperlink (web address) to it. Hyperlink button is not enabled in Excel 2010. The same option is available in Excel 2007. I am trying to this by C# code using this function.
ActiveSheet.Hyperlinks.Add(ActiveXObject,"http:\\www.gmail.com",Type.Missing,"Screen Tip",Type.Missing);
This code throws 'invalid argument' exception. I tried to use 'Application.Selection' for anchor as first argument with out any success.
Any help is appreciated.
Regards,
Thanks with regard to providing these types of
good information.
Please tell any body..
Can we add a shortcut key as address of a hyperlink in Excel so that when we click on that hyper link the shortcut key works.
[…] Introduction to hyperlinks […]
I have an excel sheet with quite a lot of hyperlinks to files and folders in the server. We will be implementing new servers as part of a project, which means the directory structure of the old server will be moved to the new one.
Is there an easy way to keep the existing hyperlinks intact when moving to the new server? or do I have to edit each hyperlink and start all over again?
Your help on this much appreciated.
Cheers
ST
useful information
trying to hyperlink a cell with an object placed in shared folder.
It only kinks the shared folder but not the object in it...help!!!
I love the details on your websites. Thanks for your time!
Pl show me how to add a hypelink inside a text box, shape & image
so when I click any of the above it directs to hyperlink destination
Thanks
kanil
@Kanil
Simply insert a shape
Right click on the shape and select Hyperlink
I am trying to insert a .pdf file into an Excel spreadsheet. I have a large library of .pdf part drawings located on our server.
Path = Z:\MachineShop\Administration\Customer Drawings\
I would like the hyperlink to use a concatenated cell (C19) which contains =CONCATENATE(QUOTE!C1, QUOTE!D19)) QUOTE!C1 is the name of the file minus the .pdf suffix and QUOTE!D19 contains the .pdf suffix which is added to the part number to complete the file name. I would like the hyperlinked image to automatically load when a new value (part number) is entered into QUOTE!C1. Is this possible?
Trying to display only text if a parameter is/isn't found on a positive or negative IF response when using the IF and HYPERLINK functions together. If looking for a "No" value (positive) or if looking for a "Yes" value (negative); both are written correctly, to include the VBA macro, and what should drive a text-only response supplies a hyperlink that shouldn't be a hyperlink. It goes like this:
With Table1:
Positive No response:
=IF($O2="No", "Missing", IF($O2="Yes", HYPERLINK(pathname(), "Open"), HYPERLINK(alternatepathname(), "Open")))
Negative No response:
=IF($O2="Yes", HYPERLINK(pathname(), "Open"), IF($O2="Yes", HYPERLINK(alternatepathname(), "Open"), "Missing"))
Well, based on both responses, if Missing is displayed, it is a hyperlink, that points to nothing, instead of text. It looks like a flaw in Excel's coding. Is there a way to force just text to display?
As soon as I posted this, I found the answer.
The desired text-only response should still be writted with a HYPERLINK since one HYPERLINK function makes the entire cell followable regardless of the answer. In my case, I should write my formula like so:
=IF($O2=”No”, HYPERLINK("", "Missing", IF($O2="Yes", HYPERLINK(pathname(), "Open"), HYPERLINK(alternatepathname(), "Open")))
Having applied this, the hyperlink "look" still exists, but you can format over the cells. You don't have an active hyperlink, but you would still get the "pointer hand" like it were a hyperlink.
Hi,
I have an issue with Excel 2013. I am trying to add Navigation buttons to move around my workbook and I can't. I link the hyperlink to the place I want and try clicking the newly placed button/hyperlink and it throws up this Error Box message: ''Your organisation's policies are preventing us from completing this action for you. For more information please contact helpdesk.
Any ideas of what to check or change in Excel to be able to use hyperlinks? It was working a few days ago and now this nonsense!!
Thanks.
Without having Excel in front of me, you may want to check a few things.
File permissions in the folder your document is saved.
Make sure it isn't read-only.
If it is opened as an attachment, save it to your desktop first.
If it is saved to a network folder, try saving to your desktop.
See if you can add a trusted location for the document in Excel.
If you are still prohibited from this functionality, your group policy setting applied to your machine are probably restricting this action. You may have to look into whether you really need this functionality.
Hi All,
I have a question:
Is it possible to set hyperlink to an object?
What I mean is to follow the link to an object, not to put on an object.
For example, I have 10 pictures on my worksheets, I would like to set 10 hyperlinks on 10 cells (namely Pic 1, Pic 2, etc.) that will lead me to the corresponding pictures.
Is that possible?
Thanks in advance for your advice.
Cheers, 🙂
@MF
Yes,
Right click on the item, which can be a chart, shape, cell and Add/Insert Hyperlink
Set the location as a Range, Web address, external file etc
Hi Hui,
Thanks for your quick response.
However I want the link to be put on cell that will lead me to the object; not the other way.
Is it possible?
Why not put the pictures in a cell and link to the cell the picture is in?
Because the position of the object will be moved from time to time; and the picture is too big to be put into a single cell... 🙂
I link to charts often, and just merge cells or link to the upper left corner.
If it moves, that is trouble. Your best bet may be to run a macro to select it:
Sub SelectPicture()
Sheets("MyTab").Shapes("Picture 1").Select
End Sub
Thanks Mike for your suggestion.
I will give it a try. 🙂
I couldn't get the hyperlink formula to work and then found on some forums to put "#" before the sheet name..
so =HYPERLINK("#SHEET1!A1","WHY IN THE WORLD DOES THIS WORK")
does anyone know what the "#" does and why it is necessary?
thanks
Hi,
I have one excel document with four worksheets. The first sheet has the hyperlinks to the other worksheets. The issue I have is when I click on the hyperlink, it takes me directly to the source I need, but i find it hard to locate where the hyperlink has taken me on the screen, due to many cells of information being on the screen. So I'm wondering is there anyway of highlighting the cell that the hyperlink takes me to (ie: the source) or highlighting the borders of the source once I jumped there.
Hi
I have a workbook that I have created and am using a hyperlink to navigate to another page however I would like the info from the previous page NOT to save is there a way to do this?
@Angela
You could probably do this using some VBA Code
I'd suggest posting the question on the Forums and attach a sample file
http://forum.chandoo.org/
Explain exactly what you want to achieve
I am trying to create a hyperlink or formula that will generate an email but also include the file I am in as an attachment.
@Chandan
I doubt that can all be done by a simple Hyperlink
It could be done with a small piece of VBA Code
I'd suggest using the search box at the top right of this page as I am pretty sure that has been answered before
Thank you for the excellent tutorial. Pls help me on how to create a link in excel to open a specific page in pdf. I have use several code to do this but still take me to page of the pdf file. How do I do this to jump to a specific page directly by clicking a link from excel. Thank
@Muffliu
Try:
=hyperlink("E:\testfile.pdf#page=5")
I have an excel document with hyperlinks to a folder on my desktop. I now want to share the document, but am struggling to keep the hyperlinks working. When others open the file, I get an error that the internet site reports that the item requested cannot be found. Is there a work around that doesn't require re-hyperlinking all of the documents?
Hello,
Well we use a particular software for document management made by humming bird software. This software is supposed to be a last version Archive save. That is not what it is used for at our work though it is used as an active directory. I was wondering if anyone has recent experience with hyperlinking between two or more documents in this type of storage.
Is there a hyperlinks for dummies? I need to link a pdf in an excel spreadsheet from my PC. I want to be able to email it to send it by email and be able to open spread sheet with the link on smart phone. Please help!
Repeat the process of coloring and ironing until you like what
you see.
I have two mysteries in Excel 2010:
1. I was given a spreadsheet in which numerous cells were formatted with hyperlinks and asked to extract the hyperlinks so they could be viewed directly in adjacent cells. I never found a function that could do that and didn't have months to take a class to learn to use VBA.
2. When you type a URL into a cell and hit enter, Excel converts the formatting of that cell so that it becomes hyperlinked. I have a spreadsheet that stopped doing that. In fact, the Insert Hyperlink command has been disabled in the ribbon and in the right-click menu. (However, the =hyperlink("") function still works.) How did that happen, and how do I get the command back?
I checked File > Options > Proofing. Nothing was out of the ordinary there.
@Rich
Can you please ask the question in the Chandoo.org Forum http://forum.chandoo.org/
There are a number of ways Hyperlinks can be added and so attaching a sample file would be great and will speed up an answer
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I've bookmarked your site and I'm adding your RSS feeds to my Google account.
How can you make the entire cell active? Normally only the text within the cell becomes active and the remaining white space only selects the cell. Example: if the cell columnwidth is say 30 but the hyperlink textToDisplay is "XYZ" then only "XYZ" will be the active portion and all the empty space within the cell is not.
There is an exception. If the cell is formatted with an indention then the entire cell becomes active. For my purpose this exception can be used but I desire to have the cell text centered. But sometimes the cell width is just a fraction larger than the width of the text so indention would break the desired formatting. This is why I would like to have the entire cell hyperlink active and the textToDisplay centered without an indent.
When I originally commented I seem to have clicked the -Notify me when new comments are added- checkbox and now whenever a comment is added
I receive four emails with the exact same comment.
Perhaps there is a way you are able to remove me from that service?
Thank you!
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@Promiennik
You may want to look at the Chandoo.org Forums, a very vibrant community for asking Excel questions
http://forum.chandoo.org/
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I am having difficulty in opening a hyperlink to a pdf that is housed on the internet (an internet hyperlink ending in .pdf). When I first click the link in excel, I get an alert which says: "Opening.....pdf. Some files can contain viruses or otherwise be harmful to your computer.... Would you like to open? I click OK, and then I get an Excel error that says "Unable to open https://......pdf. The internet site report that a connection was established but the data is not available. How do I get around this? I can copy the hyperlink out of Excel, paste it into my web browser and it opens without any problems. Thanks.
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I tried the FoloowHyperlink worksheet event for a hyperlink text in a cell; attached some code to it, and it worked well. When I created a second hyperlink and attached some other code to this hyperlink in another cell, and clicked it, it worked but the result was not what I expected. The second hyperlink executed the code meant for the first hyperlink.
The questions are:
1. Whether the FoloowHyperlink event works for only one hyperlink in one sheet?
2. If not, how many hyperlinks can I create in ONE sheet and attach different code to them. How?
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I have a Master Excel Workbook in which i have linked the relative documents using hyperlinks. These workbooks open when i click on the Hyperlink. i have also created a back Link to Direct back to the Master. But in the process when i get directed back to Master Excel Workbook the Other Workbook which opened by clicking hyperlink remains open. I want those opened workbooks to close when i click back to master file. Is there a way in which i go directly to the master Excel Workbook by simultaneously closing the other Workbook.
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