What are Hyperlinks ?
A Hyperlink is a reference to a document, a location or an action that the reader can directly follow by selecting the link.
Hyperlinks are used extensively on the Internet and are generally Words highlighted in Underlined Blue <– Like that.
The use of Hyperlinks in Excel has been extended to a number of areas and this includes:
- Opening Files (of any type)
- Opening Web Pages (Internet or Intranet)
- Jumping/Navigating to locations within an existing document
- Creating New Documents (Excel files only)
- Sending Emails
Microsoft has added the ability to place Hyperlinks,
- Directly on an Excel worksheet ,
- Connected to a number of worksheet objects, including shapes, charts and wordart
- Included as a worksheet formulas.
- Programmatically using VBA
These 4 methods above will be discussed here.
Inserting Hyperlinks
As described above there are 4 methods for inserting hyperlinks in an Excel Workbook.
Directly on an Excel worksheet
There are 3 ways to insert a Hyperlink directly into a cell, either:
Right click on the cell and select Hyperlink; or
Use the Insert, Hyperlinks Tab; or
Use a Keyboard Shortcut – Ctrl K
Connected to a number of worksheet objects, including shapes, charts and wordart
You can also add a Hyperlink to many objects within Excel including Pictures, Shapes, Text Boxes, Word Art and Charts.
Right clicking a lot of these objects brings up the Objects Shortcuts Menu, select Hyperlink…,
or
Select the object, Use the Insert, Hyperlinks Tab; or
Select the Object and Use the Keyboard Shortcut – Ctrl K
Hint: Right Clicking on Charts Doesn’t Show the Add Hyperlink option, so Select the Chart and Ctrl K
Adding Hyperlinks using Worksheet Formulas.
Hyperlinks can be added using worksheet formulas.
=HYPERLINK( Link Location, Name)
Link Location: This is the path and file name to the document to be opened.
The Link Location can refer to a place in a document – such as a specific cell or named range in an Excel worksheet or workbook, or to a bookmark in a Microsoft Word document. The path can be to a file that is stored on a hard disk drive. The path can also be the path on a server or a URL, HTTP or FTP and a location of an object, document, World Wide Web page, or other destination on the Internet or an intranet. The Link Location can be a text string enclosed in quotation marks or a reference to a cell that contains the link as a text string.
Name: This is the text or value that is displayed in the cell. The Name is displayed in blue and is underlined.
Eg:
Jump to a cell on Another sheet
=HYPERLINK(Sheet3!B3,”Monthly Budget”)
The above will add a Hyperlink, titled “Monthly Budget” and link to Sheet3!B3 of the current workbook
Jump to a Named Range on Another sheet
=HYPERLINK(Budget,”Yearly Budget”)
The above will add a Hyperlink, titled “Yearly Budget” and link to the Named Range “Budget” of the current workbook
Open a File on a network Drive
=HYPERLINK(“//Server01\01 Administration\Administration.docx”,”Open Admin File”)
The above will add a Hyperlink, titled “Open Admin File” and link to the file at: //Server01\01 Administration\Administration.docx
Open a File on a network Drive at a specific bookmark
=HYPERLINK(“[//Server01\01 Administration\Administration.docx]Contents”,”Open Admin File @ TOC”)
The above will add a Hyperlink, titled “Open Admin File @ TOC” and link to the Named Section “Contents” of the file at: //Server01\01 Administration\Administration.docx
Jump to a Web Page
=HYPERLINK(“http://chandoo.org/wp/”,”Goto Chandoo.org”)
The above will add a Hyperlink, titled “Goto Chandoo.org” and link to http://chandoo.org/wp/
Send an Email
=HYPERLINK(“mailto:chandoo.d@gmail.com”,”Email Chandoo”)
The above will add a Hyperlink, titled “Email Chandoo” and send an email to chandoo.d@gmail.com
Adding Hyperlinks Programmatically using VBA
Hyperlinks can be added to a worksheet or a worksheet object programmatically using some simple code
Sheets(SheetName).Hyperlinks.Add Anchor:=Sheets(SheetName).Range(Range), Address:=””, SubAddress:=”Address!Range“, TextToDisplay:=NameWhere:
SheetName: The Name of the Sheet where the Hyperlink is to go
Range: The Range where the Hyperlink is to go
Address!Range: The address and Range linked to in the Hyperlink
Name: The Display Name of the Hyperlink
Types of Hyperlinks
There are 5 Types of Hyperlinks which Excel offers, each is described below:
- Existing File
- Existing Web Page
- Place in This Document
- Create a New Document
- Send an Email Link
Existing File
Select the existing File or Web Page icon in the Link to: area
Navigate to the existing file using the Look in: area of the dialog
Add your Display Text in the Text to display: area
Add a ScreenTip…, a Tip which is displayed when you hover the mouse over a Hyperlink
Use the Bookmark… button to jump to predefined Named Ranges and common Cell References dialog
Existing Web Page
Select the Existing File or Web Page icon in the Link to: area
Navigate to the existing file using the Look in: area of the dialog
Add your Display Text in the Text to display: area
Add a ScreenTip…, a Tip which is displayed when you hover the mouse over a Hyperlink
Place in This Document
Select the Place in this Document icon in the Link to: area
Type in Cell Reference using the Type in Cell Reference: area of the dialog or select a Defined Names in the Defined Names area
Add your Display Text in the Text to display: area
Add a ScreenTip…, a Tip which is displayed when you hover the mouse over a Hyperlink
Create a New Document
Select the Create New Document icon in the Link to: area
Type in the Name of the New Document in the Name of the New Document: area of the dialog.
Add your Display Text in the Text to display: area
Add a ScreenTip…, a Tip which is displayed when you hover the mouse over a Hyperlink
You can choose wether to Edit the File Now or Later in the When to Edit area
Send an Email Link
Select the Email Address icon in the Link to: area
Type in the Email Address in the Email Address: area of the dialog.
Add your Display Text in the Text to display: area
Add your Email Subject in the Subject: area
Add a ScreenTip…, a Tip which is displayed when you hover the mouse over a Hyperlink.
Editing Hyperlinks
Once you have a hyperlink established you can edit the hyperlink by right click on the hyperlink and select Edit Hyperlink
The Edit Hyperlink dialog will vary depending on the type of Hyperlink as described above.
Deleting Hyperlinks
Once you have a hyperlink established you can delete the hyperlink by right click on the hyperlink and select Remove Hyperlink
Hyperlink Uses
Hyperlink can be used for a number of uses as described above.
Tables of Contents
One common use of hyperlinks is the creation of Tables of Contents.
The construction of a Table of Contents page was discussed here Table of Contents
The construction of Tables of Contents can also be automated using some simple VBA.
So instead of reinventing the wheel I will direct you to The Microsoft Office Blog where Tables of Conents were recently discussed.
Table of Contents 1 or Table of Contents 2
Dealing with Lots of Hyperlinks
The following 2 posts at http://chandoo.org/forums have solved users problems and will easily be adapted to other Hyperlink issues
Find Dead Hyperlinks
http://chandoo.org/forums/topic/check-broken-external-hyperlinks
Edit Hyperlinks
http://chandoo.org/forums/topic/marco-for-editing-link-in-workbook
How have you used Hyperlinks?
How have you used Hyperlinks?
Let us all know in the comments below:
25 Responses to “Shift Calendar Template – FREE Download”
Hi Chandoo,
your recent postings include only Excel 2007 templates. Unfortunately the company I work at still runs Excel 2003. Is it possible to get your awesome files in other excel version as well?
Thanks so much for your great excel stuff!
Is it possible to do this for shifts with hours instead of days? To organise a three shift day?
Thanks in advance,
Stelios
In my organization there are 45 employees i need split then into three shifts ex:A shift:14,B shift:14,C shift:14 and week off:3 kindly help me on this.
@Masthan
You need to understand what rules your company has for the various shifts / roster combinations
Chandoo, I once did a shift control spreadsheet for my team. I put one person in each line, the columns were the days. I put a shift code in each cell indicating in which shift that person should work, or if the person were out that day. I have two codes for being out. One is for vacations and one is to compensate days worked in weekends. This way I was able to count how many persons I have in each shift, how many were on vacations and how many were out compensating (that's the term we use here) weekend worked hours.
Later I included the possibility of a person be in two lines one for normal hours other for overtime. This is mainly used for planning purposes. If you would like I can send you an example. The only problem of this spreadsheet is that we don't have a person view, only this consolidated view.
Hi George, I would like to have a copy of your spreadsheet if you can share it.
Thanks in advance, Chuck
Hi Chandoo,
Where is the code located ? is it VBA ? If so , how do you hide it ? Or it is .NET ?
Thx
@Idan
.
No VBA or code, it is all done with Mirrors.
Only Joking,
.
But there is no VBA or code,
It is all done with Named Formulas and Lookups.
Have alook at the cells in the calander area and Named Formulas in the Formulas, Name Manager Tab.
How can i calculate between two or more different workbooks? Please, reply me as early as possible.
@Anand
Open the workbooks you want to link to
Start a formula = and click and change between workbooks as required.
You can use the View, Switch window menu to change workbooks mid formula
The format for using workbooks is
=[Workbook.xlsm]Sheet1!$A$1
or
=SUM('[Book2.xls]Sheet1'!$A$1:$D$10)
etc
Hi Chandoo,
I am working with a call centre wherein i ned to update at the month end 20 to 30 employees login hours which are defict to track it at the month end is very difficult is there any template which can be made to track that why on a particular day a guy who needs to be on calls was why not on calls.
Thank you so much Chandoo. This is really helping me. As usual, you rock.
What's FortyTwoDays and Calendar in Name manager?
Both are unused and FortyTwoDays doesn't make any sense.
I have a SQL db that contains records of events scheduled/completed on a particular date. Can this method ous building a calendar be used to display those events on the respective day?
Positively awesome!
I'm attempting to help a friend create a schedule for adult classes - and of course its not"paid help". Here is the scenario:
20 classes, instructor, room#, student class size, start date, number of class days (need to subtract weekends)
class
instructor
room
students
start
#days
PATH
karen
201
21
01/01/13
11
BILLING
jane
401
15
01/12/13
13
MEDISOFT
mike
301
11
01/25/13
9
he'd like to see these classes show up in different colors within the same month's calendar chart. He can draw it, but I'd like to see it done automatically through data, and I just can't visualize it, but I KNOW this will work - can you help?
Jan 🙂
Dear chandoo,
Try many way to download still can't access. Any way we want to try out 3 shifts with 3 guys in a group .eg Group A Morn, Group B Night and Group C Rest. And every each group must work on sunday to take turns. In fact we are security teams so that's why sunday is required to work. Pls guide and show how to put in the working calendar. Thank you in advance.
I've been trying to copy and/or recreate this to use in a workbook I'm doing for the transportation department I'm working for. I need to have the calendar on the first sheet in my document (it has graph's from data on another sheet). I'm trying to use it to track (with the conditional formatting) accidents and injuries. I've redone the conditional formatting to do 4 different accident types (no injury, near miss, OSHA recordable injury and work loss injury), but when I enter the formula's you have in the calendar portion where it says "DateOfFirst-FirstWeekDay" I can't figure out how you did that. Are you able to help?
I would like to use Excel to solve the following problem for a community work. I want to create a Driver schedule for a given month from a pool of volunteers for a community service. Each of these volunteers can drive only on specific days in a week. I would like to populate the driving schedule for each weekday with primary, secondary and tertiary drivers in a random fashion so that I do not overburden one person. I would greatly any help you can provide.
Hi chandoo,
Thanks for your valuable effort for create this template and let me know how to add multiple employees in the the Roaster.
Hi Chandoo,
This article on shift roaster is very helpful. Could you please let me know how i can use the same for n number of resources who work 24/7, considering their leaves and holidays?
Thanks,
Savitha
Hi Chandoo,
This article on shift roaster is very helpful to all. Could you please let me know how i can use the same if I want to add for some more shifts, since the color is not getting change if I add more shifts like 4,5 etc.,
Thanks,
Murali
nice post
How can I change the date to 2017 under Shift Data worksheet.
solution 1:
mydata=B2:C16
stoplist=E2:E8
=LET(RNG,A2:A16,SMR,C2:C16, F,(RNG=E2)+(RNG=E3)+(RNG=E4)+(RNG=E5)+(RNG=E6)+(RNG=E7)+(RNG=E8),SUM(SMR)-SUM(SMR*F))
=LET(RNG,A2:A16,SMR,C2:C16,RH,N(B2:B16=B2), F,(RNG=E2)+(RNG=E3)+(RNG=E4)+(RNG=E5)+(RNG=E6)+(RNG=E7)+(RNG=E8),TOT,SUM(SMR)-SUM(SMR*RH*F),SUM(SMR*RH)-SUM(SMR* RH*F))
ALTERNATE SOLUTION
=SUM(C2:C16)-SUM(FILTER(C2:C16,ISNUMBER(BYROW(A2:A16,LAMBDA(a,TOROW(SEARCH(a,E2:E8),2))))))
=SUM((B2:B16=B2)*(C2:C16))-SUM((ISNUMBER(BYROW(A2:A16,LAMBDA(a,TOROW(SEARCH(a,E2:E8),2))))*(B2:B16=B2)*(C2:C16)))
let
Source = Excel.CurrentWorkbook(){[Name="Table1"]}[Content],
#"Replaced Value" = Table.ReplaceValue(Source,null,";",Replacer.ReplaceValue,{"Column1"}),
#"Transposed Table" = Table.Transpose(#"Replaced Value"),
#"Removed Other Columns" = Table.SelectColumns(#"Transposed Table",{"Column1", "Column2", "Column3", "Column4", "Column5", "Column6", "Column7", "Column8", "Column9", "Column10", "Column11", "Column12", "Column13", "Column14", "Column15", "Column16", "Column17", "Column18", "Column19", "Column20", "Column21", "Column22", "Column23", "Column24", "Column25", "Column26", "Column27", "Column28", "Column29", "Column30", "Column31", "Column32", "Column33", "Column34", "Column35", "Column36", "Column37", "Column38", "Column39", "Column40", "Column41", "Column42", "Column43", "Column44", "Column45", "Column46", "Column47", "Column48", "Column49", "Column50", "Column51", "Column52", "Column53", "Column54", "Column55", "Column56", "Column57", "Column58", "Column59", "Column60", "Column61", "Column62", "Column63", "Column64", "Column65", "Column66", "Column67", "Column68", "Column69", "Column70", "Column71", "Column72", "Column73", "Column74", "Column75", "Column76", "Column77", "Column78", "Column79", "Column80", "Column81", "Column82", "Column83", "Column84", "Column85", "Column86", "Column87"}),
#"Merged Columns" = Table.CombineColumns(#"Removed Other Columns",{"Column1", "Column2", "Column3", "Column4", "Column5", "Column6", "Column7", "Column8", "Column9", "Column10", "Column11", "Column12", "Column13", "Column14", "Column15", "Column16", "Column17", "Column18", "Column19", "Column20", "Column21", "Column22", "Column23", "Column24", "Column25", "Column26", "Column27", "Column28", "Column29", "Column30", "Column31", "Column32", "Column33", "Column34", "Column35", "Column36", "Column37", "Column38", "Column39", "Column40", "Column41", "Column42", "Column43", "Column44", "Column45", "Column46", "Column47", "Column48", "Column49", "Column50", "Column51", "Column52", "Column53", "Column54", "Column55", "Column56", "Column57", "Column58", "Column59", "Column60", "Column61", "Column62", "Column63", "Column64", "Column65", "Column66", "Column67", "Column68", "Column69", "Column70", "Column71", "Column72", "Column73", "Column74", "Column75", "Column76", "Column77", "Column78", "Column79", "Column80", "Column81", "Column82", "Column83", "Column84", "Column85", "Column86", "Column87"},Combiner.CombineTextByDelimiter("|", QuoteStyle.None),"Merged"),
#"Split Column by Delimiter" = Table.ExpandListColumn(Table.TransformColumns(#"Merged Columns", {{"Merged", Splitter.SplitTextByDelimiter(";", QuoteStyle.Csv), let itemType = (type nullable text) meta [Serialized.Text = true] in type {itemType}}}), "Merged"),
#"Added Prefix" = Table.TransformColumns(#"Split Column by Delimiter", {{"Merged", each "|" & _, type text}}),
#"Replaced Value1" = Table.ReplaceValue(#"Added Prefix","||","|",Replacer.ReplaceText,{"Merged"}),
#"Split Column by Delimiter1" = Table.SplitColumn(#"Replaced Value1", "Merged", Splitter.SplitTextByDelimiter("|", QuoteStyle.Csv), {"Merged.1", "Merged.2", "Merged.3", "Merged.4", "Merged.5", "Merged.6", "Merged.7", "Merged.8"}),
#"Removed Columns" = Table.RemoveColumns(#"Split Column by Delimiter1",{"Merged.1"}),
#"Removed Duplicates" = Table.Distinct(#"Removed Columns")
in
#"Removed Duplicates"