This week we are celebrating Your Week @ PHD. That means you get to read the excel tips shared by other readers of this blog.
Unhide all the sheets using simple macro by Kat
My single favourite simple macro ever – to fill in the gap that Excel leaves. Unhiding -all- hidden tabs in a workbook at once. I install it in the personal.xls workbook, and save myself hours of clicking.
Sub Unhide_All_Sheets() Dim wsSheet As Worksheet For Each wsSheet In ActiveWorkbook.Worksheets wsSheet.Visible = xlSheetVisible Next wsSheet End Sub
A KPI Dashboard using VBA and Charts by David
After learning a whole lot over the past few months from this site and others (so many I can’t even remember right now – but I will make a list soon of where I found things), I constructed a KPI spreadsheet (see link below). This spreadsheet allows our institution to create standardized KPI reports for university consumption.
I attempted to keep the colors muted even though I chose school colors (from the publishing guide) for the actual graph.
Features
The chart is dynamically configured in numerous ways. The user can control the title (via cell entry on left), color of bars (via color of data labels), number format (via number format of the first data cell), and the display and printing of the trend line. The KPI name comes from the sheet, and the vertical axis is determined based on the data (I find the maximum value and divide by 4).
To-dos
I would like the user to be able to enter new descriptive items via a form with the option to include variables (KPI_Name, KPI_Category, etc.). I would like the user to be able to include more than one chart on a page (some KPIs actually need to track parts of the whole).
I am sure there are more features I will think of as time goes on but I wanted to let others see this and hopefully be able to incorporate it into their/your own work. The file is available here: http://dl.getdropbox.com/u/749941/KPIs_PHD.xlsm. Hopefully I will be starting a blog soon to talk more about what we are doing here with excel and other products.
Using Find Dialog to Solve a Tricky Problem by Christy Lee
Introduction:
On a project I recently worked, we crunched several hundred (about 400) rows of data. The creator of the original document did not have any way to foresee the life this project would take on! So…there was only one field for ‘Name’ which contained the names of the team members for the corresponding step of the overall project.
Challenge:
As the project progressed, an individual may be added to multiple task teams. So, your name might be one of three in four records, one of ten in fifteen records, etc. Also, the team members could be added on the fly…you see how the complications arise quickly! Oh, and the project was run on three continents in four countries….
Each person was responsible for updating their pertinent information. Because of the complexity of that one name cell, filtering and sorting became cumbersome.
Solution:
Hide all rows except for the header row.
Do a search on your name (fortunately, in about three dozen team members, we had no duplicate last names!)
When the search results dialog comes up, select all of the records (select first, shift+select last)
Go to Format>Row>Show.
Whoo Hoo! There are all (and ONLY) the records that belong to you.
Array Formulas to the Rescue by Rajinikanth
This is the formula to find out Employees first login time and last logout time for the day.
Example : Suppose employee table is starting form Column B
then the table looks like :
Name Code
1001 rajinikanth
1002 srinivas
1003 vardhan
and the Login Data is starting from Column G in a sheet
Then The formula for First login :
{=1/MAX((B8=$G$7:$G$15)*($H$7:$H$15<>0)*(1/$H$7:$H$15))}
and the formula for Last Logout :
{=MAX(($G$7:$G$15=B7)*($I$7:$I$15))}
A Big Warm Lovely Heartfelt Thank you to Kat, David, Christy and Rajinikanth. You are truly wonderful.
Be a part of the “your week” @ PHD
Come, be part of the your week celebrations at PHD. Click here to submit your excel tips. Your tips will be shared with all our readers during this week (May 11-15, 2009)
PS: If you have already shared your tips and not seeing them in this post, don’t worry. I am posting only a few everyday, so yours will be in the next 3 posts.
14 Responses to “How to Add your Macros to QAT or Excel toolbars?”
We have only just got excel 2007 so this is helping me navigate my way through the differences cheers.
For Macro's i always add a Command Button, rename it something obvious, change the colour of it and finally add the following to its View Code section.
Application.Run "MAcro1"
This way anyone opening the file knows what to do if i ever win the lottery and dont make it in 🙂
Hi,
Good article. But I have this problem.
1) Customized QAT with a macro. Macro name = MacroX
2) Runs OK from original location (e.g. C:\TestLoaction1\TestFile.xls)
3) Copy past file to new location (e.g. C:\TestLoaction2\TestFile.xls)
Menu button now fails:
Cannot run the macro "C:\TestLoaction1\TestFile.xls'!MacroX' The macro may not be available in this workbook...
Of course the code is there, and macros are enabled.
Could get it to work after deleting and recreating macro custom buttons. So have to re-assign macro to QAT button every time I move the file?
If I put a form button on he worksheet and assign the macro to that, it's location independent.
Any ideas?
Thanks
@Ron
What you have said is correct
Macros within a worksheet are stored within the worksheet and hence follow it.
Macros referenced by a button in the QAT or elsewhere are locaed in a file and if that file is moved the linkages don't follow.
The easiest way around this is to store all your macros in a location that doesn't move and is in fact reloaded everytime that Excel starts and that is called the Personal.xlsx/b file.
These are refered to several time at Chandoo.org or have a read of
http://www.rondebruin.nl/personal.htm
or
http://office.microsoft.com/en-us/excel-help/deploy-your-excel-macros-from-a-central-file-HA001087296.aspx
In Excel 2003 and prior versions, a button added to the Toolbar maintained a DYNAMIC link to the file (e.g. Personal.xlsb) holding the assigned macro, such that if the file was relocated for any reason (by using Excel's native Save As command rather than just moving it via Windows Explorer), the link between the button and the file was updated.
I expected the same to occur with Excel 2007+, but alas, Microsoft in their infinite wisdom have removed another feature useful to advanced users (just as they did by removing the ability to design your own buttons)!!
So having just done some reorganisation of my files, I now have to remove and recreate every friggin macro button on my QAT (I have lots) - what a pain in the proverbial!!
Hi Hui,
Thanks for the help, that's really useful.
1) The macros I'm adding are for one specific Excel application, so I really wanted the macros to follow the file
2) I didn't want to have to pass other files around too and have users installing those - either Personal.xlsx/b or as an Add-In.
3) I realise now that the QAT additions will appear for other Excel workbooks in which I don't want the macros available.
So, it looks like I need to keep it local, by using a button on the worksheet. Unless you can suggest any way of adding to menus just for a specific workbook.
Thanks again for your help. Great site, so I'll be signing up for the emails.
Ron
I know I'm a little late jumping on this post, but wondering if anyone knows how to add a UDF to the QAT? I've saved my UDF in my personal workbook, but it does not show up in my list when I choose Macros when customizing my QAT. Suggestions? Thanks!!
@Cheryl: UDFs cannot be accessed like Macros. You can use them from other macros or from worksheet cells as formulas...
@David: If you save your macros file and then install it as an add-in then it will be always available for you.
The instructions work great when you are creating a new file, and it is still open. I find that I can't access macros after I've saved a file as an xlam and closed it. When I reopen the xlam, either by browsing to it, or by having it set to open as an addin using Excel Options, the macros are no longer available in the macros list when I go to edit the QAT. Any way around that?
[...] Add this macro as a button to Quick Access Toolbar [...]
I need to create a button that will run a macro. Once you click the button it needs to open up a browser asking you to select a report/file. Once you select the file, it will run the macro on the selected file and then save it as a new report with a name and the current date. I created the macro to sort/modify the report but I do not know how to do what I mentioned above. I hope this makes sense.
I'm having trouble adding a macro to the QAT. I've done everything up to step 5 but my macro isn't showing up. What am I doing wrong?
[...] Add Macros to Quick Access Toolbar (works in Excel 2003 & above) [...]
Hi,
Thank you for the explanation. Very useful for a recent switcher from office 2003 to office 2010.
My follow-up question is: in Excel (or ppt) 2010, can you customize the macro button that you put in the QAT?
In office 2003, once you chose the custom button for your Macro, you could then edit pixel by pixel the said button.
For instance, I've created 2 Macros in PPT that are converting all my slides to either English or French language, so I'd like one button to show EN and the other FR... that would be more meaningful that any of the possible "custom" office 2010 buttons
I read all the post and one important aspect to the QAT was never mentioned. That is, you have a macro driven worksheet that you want to share with other. You have customized the QAT with two icons to run the macros (VBA programs in reality). However, when the others receive the workbook, the icons are no where to be found. It's my understanding those "customized buttons" have been saved to an outside file, Excel.qat. QUESTION: Could one simply attach that file to your email, along with the worksheet, and tell the recipients to copy that file to correct location on their computer - C:\Users\\AppData\Local\Microsoft\Office|\
Would the customize macro buttons then appear in the worksheet and, more importantly, work? Thanks for your thoughtfulness and thanks for well written instructions Chandoo!
MortW