VLOOKUP may not make you tall, rich and famous, but learning it can certainly give you wings. It makes you to connect two different tabular lists and saves a ton of time. In my opinion understanding VLOOKUP, INDEX and MATCH worksheet formulas can transform you from normal excel user to a data processing beast.
Today, lets understand how to use these formulas better.
What is the syntax for Match, Vlookup and INDEX?
Here is the syntax for these three very powerful functions in plain English:
What are vlookup () and match () ?
VLOOKUP and MATCH are your way of asking excel to find a needle in haystack. Imagine you have all your customer contact information in one sheet in the range A1:D5000 in the format phone number, name, city and date of birth. Now you need to find out which customer has the phone number “936-174-5910”. How do you do it?
You guessed it right, you use VLOOKUP and summon excel to do the search and return with customer name.
While VLOOKUP is used to fetch value a based on what you are looking for, MATCH is used to fetch the position of the value you are looking for.
See this illustration to understand :
What does VLOOKUP really do?
Imagine you have a list of data like this:
Now, how do you answer the question – “How many sales did Jimmy make?“
Yes, your guess is right. VLOOKUP is one of the formulas you can use to answer questions like this.
VLOOKUP searches a list for a value in left most column and returns corresponding value from adjacent columns.
So, in our case, we need VLOOKUP to search for Jimmy and return the amount of sales he made from column 3.
VLOOKUP Syntax & Examples:
The syntax of VLOOKUP is simple:
=VLOOKUP( this value, your data table, column number, optional is your table sorted?)
Here is an example to get you started:
Learn more about VLOOKUP Formula with examples
Please check out this page for 10+ examples of VLOOKUP and how to use it to solve real world problems.
VLOOKUP Examples & Homework
I have made a small excel file detailing 4 VLOOKUP formula examples. The file also contains some home work so that you can practice this formula.
Download VLOOKUP Example Workbook
[NEW] XLOOKUP replaces VLOOKUP in Excel 365
If you are using Excel 365, you can use the new & improved XLOOKUP function. It offers a shorter & more versatile syntax for performing lookups.
For ex: the same lookup as above will be done with XLOOKUP like below:
=XLOOKUP(“Jimmy”, A2:A14, C2:C14) will lookup “Jimmy” in column A and return sales amount from Column C.
Click here to learn more about XLOOKUP.
So what is INDEX() then?
INDEX function is your way of telling excel to fetch a value from large range of values. Since MATCH() function can tell us where the data is found, you can then use INDEX() function to extract corresponding data from another column. In this case, we can use MATCH() to find out which row has net sales 1,799 and INDEX() to return the name of the person. Like this:
Find the position of 1,799 in sales: =MATCH(1799, $C$2:$C$14, 0)
The answer will be 8.
To find the 8th person in names list, we can use INDEX() function like this:
=INDEX($A$2:$A$14, 8)
The answer will be Jagjit.
Related: Learn more about INDEX Formula.
So how are INDEX() and MATCH() linked to each other?
Since MATCH returns the position of the item you are looking for in a list, you can then use this position in INDEX to fetch values surrounding the searched value.
So, we can combine both functions like this:
=INDEX($A$2:$A$14, MATCH(1799, $C$2:$C$14, 0))
This combination is called as INDEX+MATCH formulas.
Related: Using INDEX + MATCH functions & INDEX+MATCH Video
Finally
Remember, both VLOOKUP and MATCH throw a fail error of #N/A if the value you are looking for is not there. If you want to stop seeing the error, use IFERROR function.
Just use them with some dummy data, play around with arguments and see how you can say “oh yeah, I can do that in few minutes” to your boss next time.
VLOOKUP tutorial – video
Please watch this quick video tutorial to understand all these concepts and how to write VLOOKUP formulas easily.
INDEX MATCH Tutorial – Video
Want to Learn More Formulas? Get my VLOOKUP book
If you want to learn VLOOKUP and other Excel lookup functions, then consider getting my VLOOKUP book.
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Comprehensive and easy to understand
This is a book for everyone who uses Vlookup. Most of us think… Oh.. I already know the function. But this book will open your eyes to some brilliant techniques. – By Dr. Nitin Paranjape Solid introduction to lookup functions
This books does a wonderful job of taking each of the lookup functions available in Excel, breaking them down to a simple, easy-to-understand level. – by Lucas Moraga |
17 Responses to “Custom Number Formats – Colors”
You are right, Chandoo. I was playing with the colour numbers last week and some of them don't appear different from each other. Others are totally different from yours.
@Duncan
Each version of Excel, post 2003, renders colors slightly differently
Different language versions may also have different default color palettes
Hello in french
excel 2010
colo1 = couleur1 = black
[couleur1]; [couleur2]; etc..
@Hui, thank you very much again for this great post.
However - under Excel 2007, Hungarian version your solution does not work with color names. I've tried both English and Hungarian names, but drops an error message "not valid formats"
Do you have any idea how to solve this issue?
thanks in advance
@Andras
Without a Hungarian version of Excel 2003 I don't think I can assist
Have you tried using the colour numbers? I couldn't get the names to work (despite using an english version of excel). but it did work with the numbers though. I left out the "u" and was easily able to produce burgundy using [color9]
Here a possible solution: find an English version of Excel, write there the formats using English names, then open the file in the Hungarian version and see the translation.
In Excel 2007 I can't get the colour names to work e.g Sea Green but the numbers do e.g color3 - colour3 does not work so I must bow to the country that has stolen my language (ha ha!)
Hey chandoo, nice Tip!
Wouldn't be easier just apply some conditional formatting for negative numbers and another for positive numbers? Or there's some cases that you can't do that?
Unfortunately the TEXT function doesn't color the cell as number formatting does.
Hi Hui,
Great post Sir, love the new way of formatting with color numbers.
I am using 2007, and it leads me to the last color number 56.
Thanks Hui.
[…] explains how to set up custom number formats with a wide array of […]
Thanks Hui - works a treat!
Thank you, very helpful.
Trying to figure out if it is possible to apply color only to a part of the cell?
E.g. I have a value formatted as Accounting with a currency symbol.
Those I find somewhat distracting though necessary. If I could make them less obtrusive by coloring them gray while the number would stay black, that would be great. Tried tinkering with the format string, but didn't get the desired result. Single color for complete cell value works, but coloring just part of it could not be achieved. Maybe somebody managed that?
Exactly what I was looking for - thank you!
colour in the Australian doesn't work - we have to go American and no problem.
I always thought is was 56 colours notice you have 57. Cool.
thanks
Analir Pisani
Customised Microsoft Office Training Specialist
Sydney - Australia
http://www.azsolutions.com.au
Thank You!