Save time & paper with print areas in Excel


Share on facebook
Share on twitter
Share on linkedin

Here is a very simple but effective tip: use print areas.

Oh.. but what is a print area?

Imagine looking at a report or dashboard worksheet. Now, that sheet also has few calculations, some extra stuff to the right of the report. When you print, you don’t need those extra elements. Just the report will do. This is where print areas can help.

When you set up a print area, Excel will print only the contents of print area. Nothing else.

How to set up print areas:

There are just 2 steps.

  1. Select the range you want to print
  2. Go to Page Layout > Print areas and click on “set print area”


Your print area is ready. Now when you print (or save as PDF) the worksheet, Excel will only print the contents of Print area you have set. This saves you a lot of time and paper.

Related: Learn more about printing in Excel

Do you use print areas?

I have been a fan of print areas ever since I learned about them few years ago. I use them on whenever there is a possibility of my workbooks getting printed.

What about you? Have you heard about print areas? How do you use them to simplify your work? Please share your tips in the comments section.


Share on facebook
Share on twitter
Share on linkedin

Share this tip with your colleagues

Excel and Power BI tips - Chandoo.org Newsletter

Get FREE Excel + Power BI Tips

Simple, fun and useful emails, once per week.

Learn & be awesome.

Welcome to Chandoo.org

Thank you so much for visiting. My aim is to make you awesome in Excel & Power BI. I do this by sharing videos, tips, examples and downloads on this website. There are more than 1,000 pages with all things Excel, Power BI, Dashboards & VBA here. Go ahead and spend few minutes to be AWESOME.

Read my storyFREE Excel tips book

Chandoo is an awesome teacher

– Jason

Excel formula list - 100+ examples and howto guide for you

100 Excel Formulas List

From simple to complex, there is a formula for every occasion. Check out the list now.

20 Excel Templates

Calendars, invoices, trackers and much more. All free, fun and fantastic.

IRR and data tables in Excel

Using IRR with Data Tables – Modeling Cash-flow Scenarios in Excel

Do you want to simulate multiple cash-flow scenarios and calculate the rate of return? Then this article is for you. In this page, learn how to,

  • Introduction to IRR & XIRR functions
  • Calculate rate of return from a set of cash-flows with XIRR
  • Simulating purchase or terminal value changes with data tables
  • Apply conditional formatting to visualize the outputs
  • Common issues and challenges faced when using XIRR

5 Responses to “Save time & paper with print areas in Excel”

  1. John Omohundro says:

    I want the ability to do multiple print areas on the same worksheet...so when you print, you could select a "named" print area and know what you're getting. For instance you could have one area named "Data", and one named "Graph".

  2. Melissa K says:

    Every report/dashboard I set up uses Print Areas - even if the supporting data is located on another worksheet. Not only does it save paper, it helps make your final product look more professional if printed.

  3. Heather says:

    I agree completely Melissa - it also helps to keep managers from scratching their heads and wondering why that stray column printed out on page two.
    My files have print areas - and they almost always have the page width set to scale to fit.

    Of course the drawback to always doing this is that I now have people who don't understand that Excel doesn't do that part for them magically 🙂

Leave a Reply