In April 2017, **Shenricus**, posed a question in the Chandoo.org Forums:

*“I have 24 people who each have their own score. I’ve been trying to figure out how I can divide these names into 3 even teams – or as close as possible.”*

I answered with a Solver Based solution, and Bosco Yip also added to my solution with a slightly different approach.

This caused me to reconsider my first attempt and finally I posted a Final Solution, which was also a Solver based solution, but was a much more robust solution than my original solution or Bosco Yip’s solution.

This post will examine the thought process used to derive the solution and then implement that using solver.

As always a Sample file is provided so you can follow along: Download Sample File here.

## Approach

Shenricus gave us a list of 24 players and a score for each player.

The players are Ranked from Best to Worst.

We have no other information as to the Sport or Score.

The question posed by Shenricus is to distribute the players into teams so that each team is “As even as possible”.

Considering that we have 24 players and need to put them into 3 teams, we will assume each team has the same number of players and hence requires 8 players.

My initial though was to setup a Delta or Difference between each Players Score and the Mean (Average of all scores).

First calculate the Average of All the Scores

Then calculate the Differences between the each players Score and the Average

Next we need to distribute each player into one of 3 teams.

Solver will put a value of 1 when a Player is in a Team, and a 0 when the player is not in a Team.

Next add a Formula to Calculate the Sum of the Variations from Mean for each Team

and Finally Sum these up

We should be able to get Solver to Minimise this value.

So lets look at how Solver is setup.

## How Do Use Solver?

Solver is found in the **Data**, **Analyze** Tab.

Your screen may look different to mine depending on which version of Excel you are using and if you have your Excel window at a maximum size or not.

If you cannot see it, you may not have Solver Loaded.

## How Do We Install Solver?

**Right Click** on any part of the Ribbon

Select **Customize the Ribbon**

Select **Add-ins** on the Left menu and

Manage **Excel Add-ins** in the Manage Dialog and press **Go**…

Finally Select **Solver** and **Ok**

Solver will now be visible in the Data, Analyze Tab

## How Do We Setup Solver?

Click anywhere in the model

Goto the **Data**, **Analyze** Tab

Select **Solver**

The Solver Dialog is show as:

Lets look at each of the highlighted sections first and I will discuss this first as a plain English and then I will discuss how it is implemented in Solver

Solver is asking us to Set our Objective, to a Minimum, Maximum or Value, by changing some cells, Subject to some constraints.

### Set Objective

Solver is asking what our objective is?

In our Even Teams example we want to minimise the variance in the average Team Scores

### By Changing variable Cells

We want to achieve our objective by setting Each Player to be a Member of 1 team

That is Each player must have a 1 in a Column of Team 1, Team 2 or Team 3

### Subject to the Constraints

We have a Number of Constraints that our model will be subject to

Each player must have a 1 in a Column of Team 1, Team 2 or Team 3

Each Team must have 8 players

All 24 Players must be used only once each

Each player can only be in a Team, he can’t be shared between teams

Solver operates using a number of techniques to Solve the above problem.

Simplistically it iterates values into the Variable Cells, subject to meeting the constraints.

It measures the output and re-iterates until a better solution is reached.

### In Solver Speak

Lets look at how our model is setup in Solver

### Objective

The Objective is to Minimise the Sum of the Team Scores

That is to Minimize Cell **E27**

### Variable Cells

We will be changing the allocation of players into each team.

This is the Variable Cells **$E$2:$G$25**

### Subject to the Constraints

The variable cells will be changed by Solver subject to meeting our 4 criteria defined above

a. That each team has 8 players, each cell in **$E$29:$G$29** is **8**

b. That each player only plays in 1 team, that is cells **$E$2:$G$25** can only be **0** or **1** (**binary**)

c. That all 24 players are used, ie: **$H$26 = 24**

d. That all 24 players are used only once, each cell in **$H$2:$H$25 = 1**

We haven’t yet setup Conditions C or D above in our model yet

So add a Column H

**H2**: =Sum(E2:G2) and copy that down to Row 25

This will add the Total of each Team per Player and should be 1

And add up the total of these in H26, This is the Total of all allocated Players and should be 24

**H26**: =Sum(H2:H25)

In solver setup each of these sections then click **Solve**

After a Minute or so, Solver will return to tell you that it has found a Solution

Lets check things

Firstly we can see that

1. The sum of the Team Scores, E27, is a very small number, as we requested

2. Each player was only used once Column H, True

3. All 24 Players were used H26, True

4. Each Team has 8 players, E29:G29, True

5. Each player is not split between teams, E2:G25, True

So all our Criteria are met, however if we start to look at the solution in more detail we can see that Team 3 has been assigned the Best 8 players, where as Team 1 has mostly the worst players, Team 2 is in the middle.

Solver has solved our problem, but our problem obviously hasn’t been correctly specified.

Solver has setup 2 teams with Low Negative Scores to Offset Team3 with a High Positive score, with the overall result being a low average Team Score

If we look at the Total Scores for each Team, **E31:G31**

We can see that the Total Team Scores vary between 7.705 and 7.891

A spread of 0.186

What we actually need to specify is that the **Variation in these Total Team Scores is Minimised. **That is the spread between the 3 scores is minimised.

There are Statistical Measurements called Variance and Standard Deviation

Without going into too much detail, each is a measure of how far a set of numbers are spread out from their average value.

Refer Wikipedia Wikipedia Variance, Wikipedia Standard Deviation

Luckily we can easily calculate these using Excel

In cell **E33** =STDEV.P(E31:G31)

Excel displays **0.078969**

So the Standard Deviation of these 3 Team Scores is 0.0789

However we need to re-run the Solver Model with a new Objective

Firstly, reset all the players to 0, ie Players are not assigned to any Team

Select **E2:G25** and type **0** **Ctrl Enter**

Click anywhere in the model,

Goto the **Data**, **Analyze Tab**

Select **Solver**

Set the Objective to **$E$33 **

The Variable Cells and Constraints remain unchanged

Now Click **Solve**

After a minute or so, Solver will announce it has a New Solution

Accept that as before

Lets check things

Firstly we can see that

1. The sum of the Team Scores is a very small number, as we requested, Ok

2. Each player was only used once Column H, Ok

3. All 24 Players were used H26, Ok

4. Each Team has 8 players, E29:G29, Ok

5. Each player is not split between teams, E2:G25, Ok

If we look at the solution in more detail we can see that

The three Teams now have a spread of both good and not so good players

But the important thing to notice is that the Standard Deviation of the 3 Team Scores is now **0.001699**, or **2.1%** of the previous Standard Deviation.

This shows the teams are much more “Evenly” matched

Solver has solved our problem.

## Bosco’s Solution

During the thread Bosco proposed an alternative, algebraic solution.

It involved distributing players according to simple rules

The team who got the Best player also took the worst player,

The next team who got the Second best player also took the second worst player

The next team who got the Third best player also took the third worst player, etc

This is shown:

We can see that it also meets all of the constraints of the model, but has a Standard Deviation 0.00368, that isn’t as low as the Solver solution 0.001699.

## What are these Other Solving Methods?

When you were setting up Solver you may have noticed a dialog asking, **Select a Solving Method**:

The best discussion I have found on these alternative Solver Techniques is shown on the link below

http://www.engineerexcel.com/excel-solver-solving-method-choose/

## Closing

We can see how Solver has been used to distribute players according to player ratings and even out teams.

Unfortunately, Shenicus never came back to the forums and so we don’t know how his teams went ?

How have you distributed players or anything else ensuring things are even ?

Let us know in the comments below:

## 15 Responses to “How to Distribute Players Between Teams – Evenly”

An excellent solution, especially for large data sets.

Another solution without using solver would be to assign the player with the highest score to Team 1, the 2nd to team 2, 3rd to team 3, 4th to team 3, 5th to team 2, 6th to team 1, 7th to team 1 and it continues. This method would end up with a Std Dev of 0.001247219. This works best with a distribution with lower Std Dev for the dataset.

Full Disclosure: this is not my idea, remember reading something a few years ago. Think it may have been Ozgrid

thinking back I now remember why I read about it. About 10 years back I had to distribute around 300 team members into 25-30 odd teams. Used this method based on their performance scores. I used the method I described to do this and the distribution was pretty fair.

Solver would have saved me a ton of time though 🙂

I think the issue with you first Solver approach was that you took the absolute value of the sum of team deviations (which should always be zero except for rounding) instead of the sum of the absolute values (which is a reasonable measure of how unbalanced the teams are).

Here's another simple algorithm you could use: you start from the top (with players sorted from high to low), and at each step allocate the next player to whichever team has the smallest total so far. You can implement it dynamically with some formulas so it will update automatically when the data changes.

If the scores were more widely distributed (so that this might end up with not all teams the same size), you could add a constraint to only pick among the teams which currently have fewest players at each step, or just stop adding to any team when it hits its quota.

When I tried it on the sample, I got the three teams below, with a STDEV of 0.000942809 (i.e. about half of what Solver got to).

Team 1: John, Hugo, Tom, Josh, Eric, Zane, Charles, Andrew

Team 2: Barry, Michael, Kenny, Joe, Xavier, Patrick, Oliver, William

Team 3: Henry, Steven, Ben, Frank, Kyle, Edward, Cameron, Lachlan

Thanks for sharing!

Hi,

I was looking at all the solutions and this is closest to what I intended to do. I am dividing a bunch of players into 3 soccer teams. Players availability is also a factor while deciding the teams.

So the steps the excel needs to do is as follows:

1) In availability column if "yes" go to next

2) Equally divide 'Goalkeepers', 'Strikers', 'Defenders' basis their quality

So the end result gives each 3 teams a balance of players playing at different positions.

Can this be done on Google spreadsheet with only availability as an input from the user and rest calculates by itself.

Sorry for asking such a pointed question, but I have been struggling to find a solution for it for sometime now!

Hi everyone, this is a variation of the famous Knapsack Problem https://en.wikipedia.org/wiki/Knapsack_problem.

I had to use a VBA implementation recently as part of a problem, where we ar trying to allocate teams of an organization into different locations (we are a large company with many different team). The goal was to optimally allocate teams to individual buildings without putting too many teams into one building and not splitting teams apart.

As we had around 400 teams of different sizes, solver couldn't handle it anymore. Luckily there is a Knapsack algorithm implementation in VBA readily available on the internet :).

I also went with a heuristic approach first!

An interesting mathematical solution but what if Eric and Xavier can't stand each other or Patrick is best friends with Steven - the real life problems that effect "even" teams.

@Joe

You can add more criteria like

If Eric and Xavier can't stand each other

=OR(AND(E15=1,E16=1),AND(F15=1,F16=1),AND(G15=1,G16=1))

It must be False

If Patrick is best friends with Steven

=OR(AND(E5=1,E17=1),AND(F5=1,F17=1),AND(G5=1,G17=1))

It must be True

Note that the 2 formulas above are exactly the same

except for the ranges

One must be True = Friends

One must be False = Not Friends

Nice Post!

Just one question What if number of players are not even or equally divisible.

Nice post Hui!

I download your workbook and just try to change in options the Precision Restriction from 10E-6 to 10-8 and the Convergence from 10E-4 to 10E-10. The process take almost the same time, but the results was great.

The standard deviation I got was 0,000471.

Team 1: John, Tom, Kenny, Frank, Eric, Xavier, Edward, Zane

Team 2: Steven, Hugo, Ben, Joe, Josh, Oliver, Cameron, William

Team 3: Barry, Henry, Michael, Kyle, Patrick, Charles, Andrew, Lachlan

Great application of Solver! Thanks for the link!

Great explanation. Well done... However, I tried with 6 teams of 4 players and solver never did finish.

How about vba code for the same data set.

I have 3 column A B C wherein A has text and B has number Wherein C is blank. And in C1 been the header C2 where I want the name to come evenly distributed the number which is in Column B.

My Lastcolumn is 1000.

Sorry if I'm being slow here, but how is 'Team Score' calculated? I've gone through the explanation several times but it seems to just appear.

@Hrmft

This process uses the Solver Excel addin

Solver is effectively taking the model and trying different solutions until it gets a solution that meets all the criteria

Then solver puts the solution into the cell and moves to the next cell

So yes it appears to "just appear"