I have been working with SharePoint a lot these days. A LOT!!!
One thing that frustrates me all the time is that there is no easy way to connect to a single SharePoint file from Power Query. Until now, that is.
The other day I learned a handy little trick from Jo (my beautiful and insanely talented wife). So here we go.
Problem: Power Query doesn’t recognize SharePoint file paths
I have a file in SharePoint (as shown below) and want to link it to Power Query (either in Excel or in Power BI).
When I use the Share > Copy Link approach I can’t get the file to open thru Power Query. You can see the Unable to Connect error message when I try this option below:
Old Solution – Long and tedious
So the normal fix for this has been,
- Open a SharePoint Folder connection
- In Power Query filter down to the single file I need
- Apply any transformations
- Finally load
New Solution – Short & Sweet
So this is the trick Jo told me.
- Click on the ? (three dots menu) next to your file in SharePoint
- Go to Details
- This opens a panel on the right-hand side of the screen
- Scroll down and locate the “path” and copy the path
- Now use this path in Power Query (from web option)
- BOOM! You get the data straight away.
Here is a quick demo of the solution:
Learn more about Power Query…
We can use Power Query to connect and get all sorts of data into either Excel or Power BI. If you are new to Power Query or need a proper introduction, check either of below resources.
12 Responses to “Analyzing Search Keywords using Excel : Array Formulas in Real Life”
Very interesting Chandoo, as always. Personally I find endless uses for formulae such as {=sum(if(B$2:B$5=$A2,$C$2$C$5))}, just the flexibility in absolute and relative relative referencing and multiple conditions gives it the edge over dsum and others methods.
I've added to my blog a piece on SQL in VBA that I think might be of interest to you http://aviatormonkey.wordpress.com/2009/02/10/lesson-one-sql-in-vba/ . It's a bit techie, but I think you might like it.
Keep up the good work, aviatormonkey
Hi Chandoo,
You might find this coded solution I posted on a forum interesting.
http://www.excelforum.com/excel-programming/680810-create-tag-cloud-in-vba-possible.html
[...] under certain circumstances. One of the tips involved arranging search keywords in excel using Array Forumlas. Basically, if you need to know how frequent a word or group of keywords appear, you can use this [...]
@Aviatormonkey: Thanks for sharing the url. I found it a bit technical.. but very interesting.
@Andy: Looks like Jarad, the person who emailed me this problem has posted the same in excelforum too. Very good solution btw...
Realy great article
"You can take this basic model and extend it to include parameters like number of searches each key phrase has, how long the users stay on the site etc. to enhance the way tag cloud is generated and colored."
How would you go about doing this? I think it would need some VB
Hi,
I found the usage very interesting, but is giving me hard time because the LENs formula that use ranges are not considering the full range, in other words, the LEN formula is only bringing results from the respective "line" cell.
Using the example, when I place the formula to calculate the frequency for "windows" brings me only 1 result, not 11 as displayed in the example. It seems that the LEN formula using ranges is considering the respective line within the range, not the full range.
Any hint?
@Thiago
You have to enter the formula as an Array Formula
Enter the Formula and press Ctrl+Shift+Enter
Not just Enter
Thank you, Hui! I couldn't work out how this didn't work
is there a limit to the number of lines it can analyse.
Ie i am trying to get this to work on a list of sentances 1500 long.
@Gary
In Excel 2010/2013 Excel is only limited by available memory,
So just give it a go
As always try on a copy of the file first if you have any doubts
Apologies if I am missing something, but coudn't getting frequency be easier with Countif formula. Something like this - COUNTIF(Range with text,"*"&_cell with keyword_&"*")
Apologies if I missed, but what is the Array Formula to:
1. Analyze a list of URL's or a list of word phrases to understand frequency;
2. List in a nearby column from most used words to least used words;
3. Next to the list of words the count of occurrences.