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email and excel

B

birdiegirl

New Member
I administer a spreadsheet for a non profit organization that sends packages to soldiers overseas. about 7 times a year we send packages to the troops and before each mailing, I send an email to the "sponsor" asking if the troop is still overseas and do I still have the correct mailing address.

my columns are:

Expected to return home,

Comments,

RANK,

FIRST NAME,

LAST NAME,

ADDRESS Line 1,

ADDRESS LINE 2,

ADDRESS LINE 3,

CITY,

ST,

ZIP,

NAME FROM,

EMAIL OF CONTACT,

PHONE NUMBER OF CONTACT,


I have been trying to understand the "code" that is used when you click ATL+F11

but it is not computing in my head. I am new to Excel and using formulas and so be gentle please. :)


What I do now is sort by email address so I can have all troop names for the same contact name together. I click the email address and outlook will open an email. I made a signature that says everything I need to say with a spot for the troops names. I then cut the troop(s)name/address from Excel and put it in the correct spot on the email. I repeat for every different sponsor name.


I am hoping that this process can get automated a little better than what I have now.

any suggestions??


thank you all for any feedback, I truly appreciate it


Lisa
 
Hi, birdiegirl!


It seems as everyone (included me firstly) have missed this topic. So let's go.


I'd recommend you to read the three first green sticky topics at this forums main page. There you'll find general guidelines about how this site and community operates (introducing yourself, posting files, netiquette rules, and so on).


Among them you're prompted to perform searches within this site before posting, because maybe your question had been answered yet.


Feel free to play with different keywords so as to be led thru a wide variety of articles and posts, and if you don't find anything that solves your problem or guides you towards a solution, well, come back here, tell us what you've done, consider uploading a sample file as recommended, and somebody surely will read your post and help you.


And about your question...

Give a look at this file:

http://dl.dropbox.com/u/60558749/email%20and%20excel%20%28for%20birdiegirl%20at%20chandoo.org%29.xlsm


Hope it helps.


Regards!
 
Excel Ninja,

Thank you for your reply. I will read the posts you suggest to familiarize myself with the netiquette rules and also to search for answers first.

I have looked at your example and it it exactly what I need. I have saved it and will disect it to understand how it works. thank you again for taking the time to help me out.


Birdiegirl

aka Lisa
 
Hi, birdiegirl!

Glad it helped you, Lisa. Just advise if any issue. Please download again the file, just added something in first sheet.

Thanks for your feedback and for your kind words too. Welcome back whenever needed or wanted.

Regards!

PS: Should I say that all the names were randomly chosen? No slope of any kind at all... or maybe a little bit :)
 
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