# Find first & last date of a sale using Pivot tables [quick tip]

Posted on October 26th, 2016 in Pivot Tables & Charts - 13 comments

Here is a quick Pivot table tip. Let’s say your work at ACME inc. requires some fancy pants analysis of product sales. Imagine looking at below data & trying to find out the earliest & latest date for each product sale.

Of course, we can concoct a version of MINIFS & MAXIFS to answer the question. But why bother, when you can answer the question with just a few clicks.

### Pivot table to find first & last date of product sales

First create a pivot from the raw data, with products in row labels & date in the values area. We get this.

Now, add date again to values area. Yes, you can do this. You can add same field multiple times to values area.

1. Right click on the first date values and choose Summarize Values By > Min.
2. Right click on the second date values and choose Summarize Values By > Max.
3. Adjust value field settings to format the dates values as dates

If you have sales data by other attributes (like store name, region or category), you can set up slicers to create the same report at different levels.

### More pivot table tricks to up your game…

Pivot tables are incredibly fun to use and amazingly handy. Check out below tuts to get started.

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 Written by Chandoo Tags: Learn Excel, minif, pivot tables, quick tip Home: Chandoo.org Main Page ? Doubt: Ask an Excel Question

### 13 Responses to “Find first & last date of a sale using Pivot tables [quick tip]”

1. GraH says:

The power of Pivot Tables is underestimated by many. This is again a nice example how it can facilitate your life.
I also like the rank calculation, running totals or the possibility to filter on TOP X. Without mentioning calculated fields...
In your list I noticed matching credits and debits. Going to read that for sure!

2. Bhavani Seetal says:

Great Tip!! Sir

Thank You

3. Gino says:

Odd - I get a "We can't summarize this field with Min because it's not a supported calculation for Date data types." error message.

Excel 2016 64bit.

Any ideas why I get this error?

many thanks!
Gino

• GraH says:

@Gino, I'm also using Excel 2016 64 bit and it is working. Tested it when I saw your comment. Sounds like a source data issue. You can upload your file in the forums section. Makes it easier to analyze an issue. I'm sure one of the XL wiz's will know the answer.

• Chihiro says:

When you encounter this issue. You may need to convert "Date" column in your source data to "General" format. Then refresh PivotTable. You can then apply Min/Max and change Number Format for the field to Date type (not the source data).

Regards,

• Gino says:

Thanks, Chihiro but the values already are dates. Still doesn't work.

Cheers,
Gino

• Gbenga says:

Thanks Chihiro, it worked!!

4. Nikki says:

This is just what I need and will be so helpful, thanks Chandoo.

Awesome as usual!

5. Steve says:

I was just wondering how to get the first and last date for some donations and I remembered this tip. Saved me ages doing it using a more complicated approach!

Thanks - for this and all the tips,
Steve

6. V S VENKATRAMAN says:

Sirji

Your explanation is awesome.... very useful tip as usual ....

Regards

Venkat

7. Lalit Mohan says:

Its awsome.
Very nicely explained sir.

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