All articles in 'Excel Howtos' Category

How to make a Spoke Chart

How to make a Spoke Chart

Have you ever wanted to make your own Custom Chart type ?
MarnieB was asked by her boss to make a Spoke Chart !

This post will explain how you can make a custom Excel Spoke Chart and introduce you to techniques that can be used to make other custom chart types.

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Check if a list has duplicate numbers [Quick tip]

Published on Jun 28, 2012 in Excel Howtos, Learn Excel
Check if a list has duplicate numbers [Quick tip]

A while ago (well more than 3 years ago), I wrote about an array formula based technique to check if a list of values have any duplicates in them.

Today, lets learn a simpler formula to check if a list has duplicate numbers.

Assuming you have some numbers in a range B4:B10 as shown below, we can use MODE + COUNTIF formulas to check if there are any duplicate values in a list.

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Extract Numbers from Text using Excel VBA [Video]

Published on Jun 26, 2012 in Excel Howtos, VBA Macros
Extract Numbers from Text using Excel VBA [Video]

Last week we discussed how to extract numbers from text in Excel using formulas. In comments, quite a few people suggested that using VBA (Macros) to extract numbers would be simpler.

So today, lets learn how to write a VBA Function to extract numbers from any text.

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Extracting numbers from text in excel [Case study]

Published on Jun 19, 2012 in Excel Howtos
Extracting numbers from text in excel [Case study]

Often we deal with data where numbers are buried inside text and we need to extract them. Today morning I had such task. As you know, we recently ran a survey asking how much salary you make. We had 1800 responses to it so far. I took the data to Excel to analyze it. And surprise! the numbers are a mess. Here is a sample of the data.

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Use MAX to find latest date in a list [Quick tip]

Published on Jun 14, 2012 in Excel Howtos

Here is a quick tip that I learned while conducting training classes in Australia. If you have several dates in a range and you want to find out what the latest date is, just use MAX, like: =MAX(A1:A10) would give you the latest date. A Question…, Assuming you have some dates (not necessarily sorted) in […]

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Thermo-meter chart with Marker for Last Year Value

Published on Jun 11, 2012 in Charts and Graphs, Excel Howtos
Thermo-meter chart with Marker for Last Year Value

During a recent training program, one of the students asked,

Thermo-meter chart is very good to show how actual value compares with target (or budget). But how can we add another point for say Last Year value to the chart with out cluttering it.

Something like above.

Sounds interesting? Read on

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Sort Pivot Tables the way you want [Quick tip]

Published on May 31, 2012 in Excel Howtos, Pivot Tables & Charts
Sort Pivot Tables the way you want [Quick tip]

Ever looked at a Pivot table & wondered how you can sort it differently?

“If only I could show this report of monthly sales such that our best months are on top!”

Well, there is a way to do it without sacrificing 2 goats or pleasing the office Excel god. Just use custom sorting options in Pivot tables.

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Highlight due dates in Excel – Show items due, overdue and completed in different colors

Published on May 22, 2012 in Excel Howtos, Learn Excel
Highlight due dates in Excel – Show items due, overdue and completed in different colors

Congratulations to you if your job does not involve dead lines. For the rest of us, deadlines are the sole motivation for working (barring free internet & the coffee machine in 2nd floor, of course). So today, lets talk about a very familiar problem.

How to highlight due dates in Excel?

The item can be an invoice, a to do activity, a project or anything. So how would you do it using Excel?

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VBA Move data from one sheet to multiple sheets

Published on May 14, 2012 in Automation, Excel Howtos, Learn Excel, VBA Macros
VBA Move data from one sheet to multiple sheets

Suresh sent an email with interesting problem.

There is one data entry sheet where all the data needs will be entered, however once done we want the data to be stored separately in multiple sheets designated by the Employee code.

In this article we will learn how to use VBA to help in resolving the problem Suresh was facing at work.

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Displaying Text Values in Pivot Tables without VBA

Published on May 7, 2012 in Excel Howtos, Huis, Pivot Tables & Charts, Posts by Hui
Displaying Text Values in Pivot Tables without VBA

Pivot tables are a great way of summarising and consolidating data to produce summary reports.

One of the main limitations of Pivot tables is that they don’t natively return Text values.

This post looks at a method to work around this without the use of VBA.

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An IF Formula Challenge for you

Published on Apr 25, 2012 in Excel Challenges, Excel Howtos
An IF Formula Challenge for you

If I were to hire an data analyst, I would simply ask them to write a complex IF formula in Excel. If they can write it, the interview progresses, else, they are out. In other words,

=IF(person_can_write_big_fat_IF_formula=TRUE, proceed_with_interview, say_thanks_and_call_next_person)

If you are able to write IF formulas for any situation, then you are bound to be awesome in Excel.

So, to test how well you know your IFs & Boolean functions, let me give you a small challenge.

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Send mails using Excel VBA and Outlook

Published on Apr 23, 2012 in Automation, Excel Howtos, Learn Excel, VBA Macros
Send mails using Excel VBA and Outlook

Ever wondered how we can use Excel to send emails thru Outlook? In this article we well learn how to use VBA and Microsoft Outlook to send emails with your reports as attachment.

Scenario: We have an excel based reporting template. We want to update this template using VBA code to create a static version and email it to a list of people. We will define the recipient list in a separate sheet.

Read on…

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Formula Forensic No 019. Converting uneven Text Strings to Time

Published on Apr 19, 2012 in Excel Howtos, Formula Forensics, Huis, Posts by Hui
Formula Forensic No 019. Converting uneven Text Strings to Time

I have imported some data that comes in as a number that I need to convert to h:mm. The data string will be either 1,3,4,5,6 integers long and looks like this…

Help

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Compare 2 Excel Files using View side by side Mode [Quick Tip]

Published on Apr 16, 2012 in Excel Howtos
Compare 2 Excel Files using View side by side Mode [Quick Tip]

Often we have 2 workbooks with same data structure but different data. We want to compare both and see how they differ. Lets talk about view side by side mode in Excel and how we can use it in situations like these.

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Consolidate data from different excel files (VBA)

Published on Apr 9, 2012 in Automation, Excel Howtos, VBA Macros
Consolidate data from different excel files (VBA)

Last week, we learned how to use SQL and query data inside Excel. This week, lets talk about how we can use VBA to consolidate multiple data sheets from different workbooks into one single worksheet.

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